Accounts Payable Coordinator

Associa•Bedford, NH

21h

About The Position

Associa is hiring an Accounts Payable Coordinator in Bedford, NH. This accounting support role works in a fast-paced, centralized accounting services environment providing financial services to community associations. The coordinator works closely with clients, vendors, Community Managers, and other Associa departments, and needs strong customer service skills and the ability to manage multiple projects. The role manages day-to-day payable processing for an assigned portfolio of associations, ensuring invoices are processed accurately and on time. It also involves reviewing invoices and documentation, resolving accounts payable discrepancies, maintaining vendor records, supporting auditors, and evaluating and prioritizing data.

Requirements

General knowledge of Accounts Receivable, Accounts Payable, and General Ledger activity.
Knowledge of audit reports.
Knowledge of accounting principles, practices, and procedures (US GAAP).
Good written and communication skills, including professional phone, interpersonal, written, and verbal communication.
Self-motivated, proactive, detail-oriented, and a team player.
Proficient knowledge of Microsoft Office products, including Word, Excel, and Outlook.
Maintain confidentiality and discretion in performing duties and responsibilities.
Time management and time-critical prioritization skills.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Work closely with Community Managers to help answer financial questions.
Manage day-to-day payable processing across an assigned portfolio of associations, ensuring invoices are processed accurately and timely.
Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
Research and resolve accounts payable discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquiries.
Maintain vendor records and assist with required documentation, including W-9s and certificates of insurance.
Manage a high volume of transactions while maintaining attention to detail and meeting processing deadlines.
Work with outside auditors to answer questions and provide necessary reports.
Evaluate, analyze, and prioritize data in various forms and formats.
Perform other duties as assigned.