Accounts Payable Coordinator

Moss & Associates (Construction)•Fort Lauderdale, FL

12d

About The Position

Moss is seeking an Accounts Payable Coordinator I to handle daily processing of invoices, check requests, and related payments. The role is suited to a detail-oriented, problem-solving, customer service-focused team player. The coordinator works with project accountants and vendors to resolve discrepancies, maintain accurate payable records, and support compliance with accounts payable policies and procedures. The position is based in Fort Lauderdale, Florida, is full-time, exempt, and salaried, and reports to the Supervisor, Accounts Payable.

Requirements

Accounts payable experience at a mid- to large-sized construction company.
Familiarity with 1099s.
Familiarity with accruing sales tax.
Proficiency in Microsoft Office, including Outlook, Excel, and Word.
Ability to work collaboratively and encourage compliance with accounts payable policies and procedures.
Ability to efficiently learn processes and procedures for cross-training purposes.

Nice To Haves

Familiarity with CMiC accounting software; training is available.

Responsibilities

Electronically audit jobsite-generated invoices in CMiC, verifying approvals, payment amounts, and applicable sales tax.
Verify coding and approvals for overhead invoices.
Audit credit card statements for coding, approvals, complete business purposes, and amounts due.
Process miscellaneous invoices and owner-funded subcontractor invoices for payment according to due dates.
Distribute checks.
Reconcile old open payables.
Update subcontractor compliance records in CMiC as contracts, insurance documents, good guy letters, and other materials are received.
Review and process W-9 forms for new vendor setup.
Communicate with Project Accountants about invoice discrepancies, sales tax issues, needed documentation, and training needs.
Reconcile vendor statements.
Extract accounts payable information from CMiC and compile reports.
Research old outstanding checks.
Perform other duties as assigned.