Accounts Payable Coordinator

BOWA • McLean, VA

1d

About The Position

The Accounts Payable Coordinator supports the accounting department and performs work across the accounts payable function. The role manages invoice flow from incoming mail and email through entry in HH2 and export of approved invoices to Sage, selects invoices due for payment, assists with weekly check runs, supports year-end 1099 processing and distribution, and assists with monthly sales and use tax review and payment. The position also maintains vendor and subcontractor records, reconciles statements, and may assist with customer service communications and other assigned tasks.

The coordinator serves as a primary contact for vendors and subcontractors and works with the customer service department on client communications. There are no supervisory responsibilities.

Requirements

• Bachelor’s degree required.
• Proficiency in MS Office, Adobe, and Chrome, and ability to learn other software packages or technology solutions.
• Flexibility to adapt as day-to-day and week-to-week obligations change.
• Demonstrate Heroic Customer Service for external and internal customers.
• Excellent written and verbal communication skills.
• Problem-solving skills, including the ability to resolve issues promptly and effectively and seek new solutions.
• Strong attention to detail and organizational skills, with the ability to work independently and meet deadlines.
• Excellent time-management skills and ability to prioritize multiple requests.

Responsibilities

• Manage accounts payable invoice processing, including collection, recognition, coding, assignment, distribution, problem solving, and processing for payment.
• Manage invoice flow from incoming mail and email, enter invoices into HH2, and export approved invoices into Sage.
• Serve as the primary contact for subcontractors and vendors.
• Maintain vendor and subcontractor records, including contact and payment information, Certificates of Insurance, waivers, W-9s, applications, and agreements.
• Load and review the Open Invoice Report weekly to determine which invoices should be included in the check run.
• Assist the AP Manager with check runs, including paying EFT invoices online and posting payments into Sage.
• Reconcile subcontractor, vendor, and credit card statements, and resolve payment discrepancies.
• Assist the AP Manager with the monthly sales and use tax audit to verify tax was included or paid to the appropriate state.
• Assist with year-end tasks, including processing and distributing 1099s and business license filing.
• Hold weekly CRM review meetings to identify clients needing communication.
• Assist the Customer Service Department with weekly client communications.
• Perform other tasks as assigned.

What This Job Offers

• Job Type: Full-time