AP Supervisor

Apex Service Partners•Ashburn, VA

3d•$60,000 - $70,000

About The Position

The Accounts Payable Supervisor leads daily accounts payable operations, including shared inbox management, timely and accurate vendor payments, reconciliations, customer service, and internal controls. The role supervises three Payment Processors, works with cross-functional team members, and drives continuous improvement. The supervisor also serves as department lead when the Accounting Shared Services Manager is absent.

Requirements

At least 3 years of Accounts Payable experience.
Previous leadership, supervisory, or team lead experience.
Strong knowledge of AP processes, reconciliations, vendor management, and payment controls.
Excellent communication, organizational, and problem-solving skills.

Responsibilities

Supervise and develop a team of three Payment Processors.
Conduct regular one-on-one meetings, coaching, and performance discussions; align team goals and metrics in coordination with the AP Manager.
Lead recurring team meetings and communicate departmental priorities.
Serve as department lead in the Manager's absence.
Ensure vendor payments are processed accurately and on time.
Monitor vendor accounts, statements, reconciliations, and aging items.
Maintain a clean AP ledger within Intacct, resolving aged invoices, credits, and legacy cleanup items.
Process weekly refund checks for the region.
Process quarterly business license payments.
Manage AP shared mailboxes and respond to vendor and operational inquiries.
Ensure invoices submitted through Stampli include complete documentation.
Administer the manual check Positive Pay process, void requests, and check copy retrieval.
Maintain AP SharePoint documentation, banking information, and approver records.
Partner with the Coder Supervisor to support workflow management and department meetings.
Identify and implement process improvements and control enhancements.