Accounts Payable Specialist

BradyPLUS•Auburn, NY

18d•$22 - $25

About The Position

The Accounts Payable Specialist is responsible for ensuring accuracy in the processing and disbursement of payables. The role includes validating vendor merchandise invoices through three-way matching, ensuring expenses and recurring bills are authorized and assigned the appropriate general ledger account, resolving billing discrepancies, entering data, maintaining payable and debit memo records, processing monthly recurring payments, and reconciling vendor statements and bank accounts. The position also handles vendor accounting tasks related to rebates and POD/deviations, along with additional duties and special projects as assigned. The ideal candidate has strong accounts payable knowledge, accuracy and attention to detail, experience handling invoices for multiple locations and processing both expense and inventory invoices, and the ability to work in a high-volume environment of more than 400 invoices per week. Strong data entry, ten-key, math, and communication skills are important, along with the ability to learn ERP systems, Microsoft Office, and Epicor. A high school diploma or equivalent is preferred. The role requires sitting at a desk for long periods, operating a computer, and communicating clearly by phone and in person. The stated pay range is $22.00–$25.00 per hour. Imperial Brady describes its benefits as including medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs, a 401(k) retirement program, paid time off, educational reimbursement, paid family leave, and adoption assistance. Actual compensation may vary based on experience, qualifications, location, and other factors.

Requirements

Strong knowledge of accounts payable principles and procedures.
Strong attention to detail and accuracy.
Experience processing for multiple locations.
Experience processing expense and inventory invoices.
Ability to work in a high-volume environment processing more than 400 invoices per week.
Strong data entry and ten-key skills.
Strong math skills.
Excellent written and verbal communication skills.
Ability to learn technology such as ERP systems, Microsoft Office, and Epicor.
Ability to sit at a desk for long periods, operate a computer, and listen and speak clearly by phone and in person.

Nice To Haves

High school diploma or equivalent (preferred).

Responsibilities

Validate vendor merchandise invoices using three-way matching, including verify, drop, and ship.
Ensure expense and recurring bills are properly authorized for payment and assign the appropriate general ledger account based on expense type.
Resolve billing discrepancies promptly and keep work current.
Perform data entry.
Maintain the open payables file.
Maintain the debit memo list.
Process recurring monthly payments.
Analyze and reconcile vendor statements monthly for accuracy.
Handle vendor accounting responsibilities related to vendor rebates and POD/deviations.
Perform monthly bank reconciliations.
Complete additional duties or special projects as assigned.