Accounts Payable Specialist

BradyPLUS•Scranton, PA

18d

About The Position

The Accounts Payable Specialist compiles and maintains accounts payable records and processes and posts invoices and payments for assigned accounts within specified timeframes. The role works with suppliers and internal departments to support accurate payment processing, documentation, reporting, and month-end activities.

Requirements

High school diploma required.
Two to four years of experience in accounts payable or a related field.
Strong organizational and multitasking skills.
Ability to prioritize and multitask in a fast-paced environment.
Ability to handle confidential information discreetly and professionally and exercise discretion.
Strong verbal and written communication skills.
Ability to be an effective team member and display initiative.
Intermediate math skills.
Proficiency with Microsoft Office products, including Word and Excel.
Ability to sit at a desk for long periods, operate a computer, and listen and speak clearly by phone and in person.

Nice To Haves

Some college preferred.

Responsibilities

Calculate and post invoices, verify pricing, quantities, and receipt of items using proper documentation.
Obtain or verify invoice coding and authorizations to initiate payments.
Ensure cash discounts are taken within terms 100% of the time.
Update the POD rebate spreadsheet for billed rebates and credits issued, and process vendor payments within specified terms.
Reconcile monthly statements and perform other month-end duties as requested.
Work with other departments and branches to support accurate reporting and obtain proper documentation.
Maintain new vendor files and answer vendor inquiries.
Handle supplier correspondence by phone, mail, fax, and email, and provide payment information upon request.
Prepare, mail, and maintain copies of checks, vouchers, invoices, and correspondence for future reference.
Assist with monthly closings.
Perform filing and copying.
Perform additional duties or special projects as assigned.