Proposal Coordinator
WESTWOOD PROFESSIONAL SERVICES INC • Dallas, TX17d • Onsite
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Proposal Coordinator
WESTWOOD PROFESSIONAL SERVICES INC•Dallas, TX
•Onsite
About The Position
Westwood Professional Services, Inc. is seeking a Proposal Coordinator to join its Dallas, Texas or Fort Worth office. The role manages the end-to-end preparation and production of proposals, Statements of Qualifications (SOQs), and Requests for Qualifications (RFQs), working closely with Project Managers, engineers, and subject matter experts to prepare compelling, compliant, and competitive submissions. The ideal candidate has experience in the architecture, engineering, and construction (AEC) industry and extensive experience creating pursuit materials, SOQs, and RFQs. This is an in-office position.
Requirements
- Bachelor's degree in Business, Communications, Journalism, Marketing, Graphic Design, or a related field.
- 2–5 years of relevant experience.
- Proficiency in Adobe Creative Suite, especially Adobe InDesign.
- Experience with database systems; Vantagepoint (Deltek) is preferred.
- Exceptional organizational skills and ability to manage multiple tasks and deadlines.
- Skills in document layout, diagram creation, and proposal graphic design, with eagerness to learn new technologies and techniques.
- Strong attention to detail and commitment to brand consistency across proposal materials.
- Strong foundational writing and grammar skills, including the ability to analyze complex SOQs and RFQs and ensure submissions meet client and regulatory requirements.
- Ability to work independently and with minimal supervision, self-motivation, and comfort working under strict deadlines.
- Willingness to understand the markets and services provided by Westwood.
Nice To Haves
- Experience with Vantagepoint (Deltek).
- AEC industry experience and extensive experience creating pursuit materials, SOQs, and RFQs.
Responsibilities
- Analyze SOQ and RFQ requirements, identifying client specifications, deadlines, and compliance rules.
- Collaborate with Project Managers, engineers, sub-consultants, and subject matter experts to draft, refine, and compile technical narratives, executive summaries, and scope details.
- Format and create graphics, and assist with technical writing, editing, and proofreading to ensure proposal documents are consistent and aligned with the company brand.
- Manage timelines and milestones to ensure submissions are accurate and on time.
- Update CRM systems, track proposal efforts, and maintain libraries of project profiles, resumes, and boilerplate information.
- Refresh pursuit materials and templates, engage with professional organizations, and assist teams with graphic presentation materials, pitch slide decks, and leave-behind documents for client short-list interviews.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
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