Proposal Coordinator

Aevex • Tampa, AL

4d • Onsite

About The Position

The Proposal Coordinator coordinates proposal development and supports proposal managers in preparing accurate, organized, compliant, and timely proposal materials. The role supports RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals valued from $5 million to $150 million. The coordinator helps maintain proposal development guidelines and processes, checks compliance with requirements, edits and standardizes proposal content, and organizes proposal information, records, meetings, and production activities.

This is an onsite position at the company's Tampa, Florida, or Huntsville, Alabama, offices. The role requires regular and reliable full-time attendance and the ability to obtain and maintain a Secret DoD clearance; U.S. citizenship is required. Physical duties include constant sitting and reaching to use computers and other office equipment. Reasonable accommodations may be made for individuals with disabilities.

AEVEX supports U.S. national security missions and partner nation needs with aviation, remote sensing, and analysis solutions. Its offerings include design and engineering, rapid prototyping, sensor integration and sustainment, aircraft modification and certification, flight test support, mission operations, intelligence data processing, and mission-system hardware and software. AEVEX describes its approach as agile and customized, delivering specialized solutions for government, partner nation, and commercial customers.

Requirements

• Bachelor's degree from an accredited college or university.
• At least 2 years of proposal or other relevant experience.
• Proficient Microsoft Word and SharePoint skills and conversant with Excel.
• Ability to work in high-pressure, deadline-driven environments where priorities change quickly.
• Ability to learn and rapidly apply knowledge of company operations, corporate capabilities, and core competencies to develop proposals and marketing materials.
• Excellent time-management and organizational skills.
• Proficient problem-solving and resource-integration abilities.
• Ability to establish and maintain successful working relationships with corporate personnel, project managers, staff, and other business enterprises and partners.
• Demonstrated experience working with diverse teams solving challenges.
• Ability to obtain and maintain a Secret DoD clearance; U.S. citizenship is required.
• Constantly sit and reach to use computers and other office equipment.

Nice To Haves

• A degree in English, law, philosophy, history, or another discipline indicating the ability to write accurately, clearly, concisely, and in an organized fashion, with strong source citations where required.
• APMP certification or active enrollment.
• Knowledge of other editing and publishing tools.
• Skills with graphics software packages such as Adobe Creative Cloud.
• Experience with Salesforce.

Responsibilities

• Support proposal managers by coordinating the proposal development process.
• Support creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals valued from $5 million to $150 million.
• Ensure adherence to proposal preparation guidelines, processes, methodologies, and associated business tools.
• Analyze proposal requirements and maintain compliance matrix documents to ensure proposals meet requirements.
• Edit, standardize, proofread, and update material prepared by other writers; resolve inconsistencies in format or voice, typos, and grammatical and spelling errors.
• Build proposal outlines and folder structures; maintain proposal logs and trackers; oversee creation of proposal templates.
• Develop effective ways to present and organize proposal information, including through tables and graphics.
• Coordinate proposal layout and outlines with subject matter experts and technical writers.
• Maintain records and files of work and revisions.
• Organize and attend proposal kickoff, drumbeat, color review, and gate review meetings.
• Assist with production, reproduction, and binding or packaging of draft and final proposals and hard and soft copies.
• Organize material and complete writing assignments to standards for order, clarity, conciseness, style, and terminology.
• Ensure proposals are delivered on time and comply with all RFP requirements.
• Perform other duties as required.
• Maintain regular and reliable full-time attendance or attendance in accordance with the posted schedule.
• Exhibit professional behavior with internal and external business associates and align daily actions with company policies, cultural values, department goals, and company culture.

Benefits

• 401(k) retirement plan.
• Medical, dental, vision, disability, and life insurance group coverage, with a portion of premiums paid by the company.
• Professional development funds.
• Employee Assistance Plan (EAP), including counseling, legal help, and child and elder care support, for qualified employees.

What This Job Offers

• Job Type: Full-time