Proposal Coordinator

Osborn Consulting•Bellevue, WA

9d•$35 - $45•Hybrid

About The Position

As a Proposal Coordinator, you will coordinate the development and production of qualifications packages, proposals, interview materials, and other pursuit-related deliverables that help Osborn Consulting win work throughout the Pacific Northwest. You will manage pursuits from RFQ/RFP release through final submission, coordinating schedules, content, graphics, reviews, production, and deadlines with project managers, technical staff, business development leaders, and subconsultants. The role also supports interview preparation and presentation development, and maintains proposal resources, resume databases, project descriptions, and content libraries. The position is suited to an organized, proactive, resourceful communicator and designer who can translate technical information from engineers, landscape architects, planners, and scientists into clear, compelling, client-focused content. You will balance multiple concurrent pursuits in a fast-paced, deadline-driven environment while maintaining accuracy, visual quality, and compliance with client requirements. The role is hybrid, with at least three days per week in the office, and may be based in Bellevue, Seattle, Bellingham, Vancouver, or Spokane, Washington. Osborn Consulting is an employee-owned consulting firm providing civil engineering, landscape architecture, and urban design services for public projects across Washington state. The company has grown over 20 years to a team of more than 100 people. Osborn uses AI tools to brainstorm, organize information, identify themes, and draft initial content, while expecting human judgment, collaboration, project understanding, and quality to guide final deliverables. The expected compensation range for employees based in the Puget Sound area is $35–$45 per hour, depending on skills, experience, education, and geographic location. The company describes a comprehensive benefits package for full-time regular positions; temporary and part-time roles have limited benefits.

Requirements

At least 3 years of proposal coordination experience in the AEC industry, particularly proposals for public agencies.
Excellent writing, editing, proofreading, and verbal communication skills.
Excellent graphic design, layout, infographic, and/or data visualization skills.
Proficiency with Microsoft Office, including Word and PowerPoint.
Proficiency with Adobe InDesign and Acrobat.
Strong project management, organizational, and time-management skills.
Ability to manage multiple deadlines, competing priorities, and concurrent pursuits.
Experience collaborating with technical professionals and translating technical concepts into client-focused messaging.
Strong attention to detail and commitment to producing high-quality work.
Ability to work effectively in a fast-paced, deadline-driven environment.

Nice To Haves

Experience with Deltek Vantagepoint or similar CRM systems.
Experience supporting civil engineering and/or landscape architecture teams.
Experience supporting shortlist interviews and presentation development.
Experience maintaining proposal libraries, resume databases, and marketing content systems.
Experience leveraging AI tools to support content development, research, and proposal workflows.

Responsibilities

Coordinate proposal development from RFQ/RFP release through final submission.
Manage proposal schedules, deadlines, and deliverables throughout the pursuit process.
Facilitate proposal kickoffs, review cycles, and coordination meetings.
Coordinate proposal production, organizing content, graphics, reviews, and deadlines.
Coordinate content development with project managers, technical staff, business development leaders, and subconsultants.
Write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters.
Translate technical concepts into clear, compelling, client-focused messaging and visual content.
Develop proposal layouts, graphics, diagrams, and visual storytelling elements using Adobe design software.
Conduct quality-control reviews to ensure proposals are compliant, accurate, visually polished, and aligned with client requirements.
Manage proposal production, formatting, final assembly, and submission.
Support interview preparation and presentation development.
Maintain and improve proposal resources, resume databases, project descriptions, and content libraries.
Support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail.
Use AI tools as appropriate to support brainstorming, organizing information, identifying themes, and developing initial content drafts.