Proposal Coordinator

Cayuse Holdings • ,

10d • $70,000 - $95,000 • Onsite

About The Position

The Proposal Coordinator develops timely, high-quality, and competitive proposals in collaboration with managers and business development professionals. The role identifies and evaluates opportunities through government procurement websites and other public sources, creates marketing materials, presentations, proposals, and quotations, and ensures documents comply with company standards. The coordinator facilitates and manages the proposal process from start to finish, including editing and designing proposal documents. The position supports Cayuse’s values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality deliverables.

The role requires prior federal government proposal experience, strong knowledge of proposal processes, and the ability to analyze government procurement materials. The Proposal Coordinator works with executive management, subcontractors, prime contractors, and government stakeholders, communicates proposal progress, and provides weekly status reports. The position is based in a professional office environment, with the ability to work onsite in the main office. Flexible scheduling, travel, and work outside normal business hours may be requested.

Requirements

• Prior federal government proposal experience is required.
• Advanced-to-expert knowledge of Shipley or equivalent proposal processes and compliance.
• Experience reading and analyzing government RFPs, RFQs, Sources Sought notices, and RFIs.
• A two-year associate degree or at least seven years of work experience across a broad range of business and government-related environments is the stated minimum qualification.
• A four-year degree and three years of technical writing or proposal writing experience are preferred.
• Must be able to pass a background check; additional checks may be required by projects or clients during employment.
• Strong interpersonal skills and the ability to communicate professionally and articulately with individuals from diverse backgrounds.
• Excellent verbal and written communication skills.
• Excellent organizational, analytical, and problem-solving skills, with close attention to detail.
• Ability to multitask and prioritize in a fast-paced environment with changing priorities; adaptable and a quick learner.
• Self-motivated and able to work independently and on a multifunctional team.
• Ability to handle sensitive and confidential information appropriately.
• Computer literacy and working knowledge of common database and reporting tools.
• Strong word processing, organizational, verbal communication, and writing skills.
• Proficiency with Microsoft and Adobe products, including Excel, Word, PowerPoint, and Acrobat.
• Ability to navigate structured websites and use unstructured keyword searches to find opportunities relevant to company capabilities.
• Ability to complete required documentation accurately and on time and meet deadlines.
• Ability to work flexibly and solve problems in a repetitive environment while maintaining focus on objectives.
• Ability to work for extended periods and use a computer and office productivity tools with sufficient speed to meet role demands.
• Ability to establish a productive and professional workspace.

Nice To Haves

• A four-year degree and three years of technical writing or proposal writing experience are preferred.

Responsibilities

• Create proposal layouts, formatting, and designs that comply with government requirements.
• Draft proposal sections, including introductions, overviews, project approaches, and cover letters.
• Manage the proposal process, including capture, bid/no-bid decisions, compliance matrices, drafts, color team reviews, meetings, and final production.
• Synthesize proposal materials into a client-ready package.
• Use government procurement websites and their tools to identify current and future opportunities.
• Run daily queries on procurement websites and provide preliminary evaluations of potential bid opportunities.
• Maintain libraries of past-performance citations, resumes, and reusable proposal materials.
• Coordinate with subcontractors and prime contractors to gather proposal document information.
• Understand company capabilities and offerings and assess how they may translate into potential work.
• Find and evaluate relevant opportunities through procurement websites and determine their fit with company capabilities and client needs; escalate opportunities when appropriate.
• Format documents into succinct, cohesive deliverables based on marketing or proposal guidelines and templates.
• Work with executive management, subcontractors, and government stakeholders.
• Communicate proposal progress to executive management.
• Provide weekly status reports and meet commitments.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance
• Wellness program
• Flexible Spending Accounts for healthcare, dependent care, and commuter expenses
• Short-term and long-term disability options
• Company-provided basic life and AD&D insurance
• Voluntary life and AD&D options
• 401(k) retirement savings plan with matching after one year
• Paid time off

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree