Proposal Coordinator

Thalle Construction Company•Hillsborough, NC

11d•Onsite

About The Position

Thalle Construction Co., Inc. is hiring a Proposal Coordinator for its office in Hillsborough, North Carolina. The position reports to the Proposal Manager and works closely with and supports the estimating team. The successful candidate will coordinate and produce complex competitive proposals, help manage proposal processes and content resources, and support pursuit strategy and submission logistics. The role also includes mentoring and providing work direction to other Proposal Coordinators and producing advanced proposal graphics, layouts, and presentations. Thalle is a heavy civil construction company established in 1947, with projects across the Southeast, Texas, and New Jersey, and growth nationwide. Compensation is competitive and based on experience and qualifications.

Requirements

Bachelor’s degree in Marketing, Business, English, Journalism, Communications, Engineering, or a related field.
Four to six years of proposal coordination or development experience.
Working knowledge of government contracting processes and the full proposal life cycle.
Expert proficiency in Microsoft Office Suite and desktop publishing.
Advanced Adobe Creative Cloud (InDesign) skills.
Experience building and maintaining SharePoint content libraries.
Ability to manage multiple complex proposals simultaneously under strict time constraints.
Strong leadership, organization, attention to detail, and follow-through.
Ability to work independently and mentor and direct the work of others.
Ability to perform essential job functions safely and meet applicable productivity standards.
Ability to maintain regular, punctual attendance.
Ability to lift and carry up to 50 pounds.
Ability to talk, listen, and speak clearly on the telephone.

Nice To Haves

Proposal coordination or development experience in the A/E/C or heavy civil construction industry.

Responsibilities

Lead coordination and production for mid-size to large, complex competitive proposals from kickoff through delivery.
Develop proposal schedules, outlines, storyboards, and compliance matrices; help run kickoff and color-team reviews in partnership with the Proposal Manager.
Serve as the department’s content library and process authority, defining and improving standards, templates, and workflows, including the SharePoint content library.
Contribute to win themes and competitive strategy; conduct client research and competitor analysis.
Coordinate pursuit logistics and submissions directly with estimating leadership, partner firms, and clients.
Maintain the Division of Responsibility (DOR) and pursuit calendar for assigned pursuits.
Mentor and provide work direction to Proposal Coordinator 1 and 2 staff; review their work for compliance and quality.
Produce advanced, technically sound proposal graphics, layouts, and presentations using Adobe InDesign; execute final production under the overall design direction of the Proposal Manager.
Capture lessons learned and integrate process improvements into future pursuits.
Conduct all business activities with integrity, professionalism, and confidentiality.