Sr Marketing & Proposal Coordinator
About The Position
Apex Companies is seeking a Senior Marketing Proposal Coordinator to support its Woburn-based Marketing team in pursuing new work, with an emphasis on projects in the northeastern United States. The role develops and coordinates firm qualifications, proposals, and presentation materials, and supports proposal planning, marketing content quality, CRM updates, and other marketing activities. The position may require in-person proposal production at the Woburn, Massachusetts office, travel to client locations for proposal delivery, and occasional travel between offices or support for events and trade shows.
Requirements
- Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
- At least 5 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
- Proficiency in Adobe InDesign and Microsoft Office.
- Excellent prioritization and time-management skills.
- Strong organizational skills, attention to detail, and ability to multitask in a fast-paced, deadline-driven environment.
- Excellent writing and copyediting capabilities.
- Strong communication skills and ability to adapt to different communication styles.
- Motivation to contribute to the Apex team and enhance its marketing efforts.
- Ability to travel to the Woburn, Massachusetts office for proposal production, to client locations for proposal delivery, and between offices on occasion.
- Valid driver's license, safe driving history, and reliable transportation.
- Sponsorship is not available for this position now or in the future.
Responsibilities
- Assist with retrieving and tracking requests for proposals and qualifications and support go/no-go discussions.
- Lead preparation of proposal plans and drive proposal kick-off discussions.
- Develop firm qualifications, proposals, and presentation materials, including layout, writing, and coordination.
- Assist with writing, cataloging, and updating project materials, including profiles, team resumes, and client references.
- Produce proposals in person from the Woburn, Massachusetts office as needed.
- Travel to client locations to deliver proposals as needed.
- Support special events and trade shows on occasion.
- Proofread and review marketing materials for aesthetics, quality, and compliance.
- Update the client relationship management (CRM) system and related databases.
- Perform other marketing tasks as needed.
Benefits
- Company-subsidized medical and dental insurance.
- Company-paid life, short-term disability, and long-term disability.
- 401(k) match.
- Tuition assistance.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
- Annual bonus opportunities for all Apex positions.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
