Sr Marketing & Proposal Coordinator
About The Position
The Senior Marketing Proposal Coordinator works independently from Apex’s office in Boise, Idaho, or Salt Lake City, Utah, in close collaboration with the nationwide Marketing & Proposals team to pursue new work, with an emphasis on projects in Idaho, Utah, and Wyoming. The role develops firm qualifications, proposals, and presentation materials, including layout, writing, and coordination, and supports the quality and upkeep of marketing materials and databases. It may include in-person proposal production, proposal delivery at client locations, and occasional support for events and trade shows. Apex describes itself as a rapidly growing consulting and engineering firm whose work shapes communities, protects the environment, and creates lasting impact. The company offers annual bonus opportunities for all positions and emphasizes employee development, autonomy, flexibility, collaboration, and meaningful contributions.
Requirements
- A degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
- At least 5 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or another professional services field.
- Proficiency in Adobe InDesign and Microsoft Office.
- Excellent prioritization and time-management skills.
- Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
- Excellent writing and copyediting capabilities.
- Strong communication skills and the ability to adapt to different communication styles.
- Motivation and willingness to contribute to the Apex team and enhance its marketing efforts.
- Ability to work in person at the Apex office in Boise, Idaho, or Salt Lake City, Utah, and travel occasionally for marketing tasks such as proposal delivery.
- Valid driver's license, safe driving history, and reliable transportation.
- Sponsorship is not available for this position now or in the future.
Responsibilities
- Retrieve and track requests for proposals and qualifications, and help with go/no-go discussions.
- Lead proposal outline preparation and drive proposal kick-off discussions.
- Develop firm qualifications, proposals, and presentation materials, including layout, writing, and coordination.
- Assist with writing, cataloging, and updating project materials such as profiles, team resumes, and client references.
- Produce proposals in person from Boise or Salt Lake City, as needed.
- Travel to client locations to deliver proposals, as needed.
- Support special events and trade shows on occasion.
- Proofread marketing materials and review them for aesthetics, quality, and compliance.
- Update the client relationship management (CRM) system and related databases.
- Fulfill other marketing tasks as needed.
Benefits
- Company-subsidized medical and dental.
- Company-paid life, short-term disability, and long-term disability.
- 401(k) match.
- Tuition assistance.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
- Annual bonus opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
