Marketing Proposal Coordinator

Timmons Group•Charlotte, NC

About The Position

Timmons Group is seeking an experienced Marketing Proposal Coordinator to join its Marketing Team. The role supports land development and infrastructure pursuits, primarily for local, state, and federal clients in North and South Carolina, with occasional support in other markets. The successful candidate is detail-oriented, proactive, committed to quality, and comfortable working in a fast-paced, deadline-driven environment with technical teams. The coordinator manages proposal development from kickoff through final review, organizes and writes proposal materials, and works with technical staff to turn complex information into clear, client-focused messaging. The position also supports marketing collateral, market research, pursuit records and CRM updates, business development activities, and quality and compliance processes, including the use of AI-powered review tools. Timmons Group is a full-service engineering and technology firm with 22 offices across the Mid-Atlantic, Southeast, and South Central United States. Its services include civil engineering, environmental, economic development, GIS/geospatial technology, landscape architecture, and surveying. The company describes itself as an employer of choice and provides resources, technology, and a career development setting.

Requirements

At least 2 years of experience in proposal development.
Exceptional attention to detail and a demonstrated commitment to accuracy, quality, and excellence.
Strong writing, editing, proofreading, and storytelling skills, particularly for technical and client-focused narratives.
Excellent organizational and workload management skills, including the ability to multitask, prioritize competing demands, and consistently meet deadlines in a fast-paced, high-pressure environment.
Proactive problem-solving skills, sound judgment, ownership, and accountability, with the ability to anticipate challenges and develop solutions independently.
Proficiency with Adobe Creative Suite, including InDesign, Illustrator, and Photoshop, and Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Excellent communication and interpersonal skills, with the ability to work independently and collaborate effectively with technical teams and colleagues.
Commitment to Timmons Group's Vision, Mission, and Shared Values.
Ability to perform the essential functions of the position, with reasonable accommodations available for individuals with disabilities.

Nice To Haves

Civil engineering or related professional services experience.
Experience with Kantiv or similar AI-powered proposal development tools.
Familiarity with the Shipley proposal development methodology.
Familiarity with Deltek Vantagepoint or similar CRM software.
A bachelor's degree in Marketing, Communications, English, or a related field.

Responsibilities

Lead proposal efforts for land development and infrastructure pursuits, including RFP, RFQ, and SOQ responses for local, state, and federal clients.
Manage the full proposal process, including scheduling and leading kickoff and review meetings, establishing timelines, coordinating team inputs, and managing competing deadlines.
Write, edit, and organize proposal content, including project descriptions, resumes, technical narratives, and executive summaries.
Collaborate with technical staff to translate complex technical information into clear, compelling, client-focused messaging.
Ensure proposal quality, accuracy, and compliance through proofreading, quality control processes, and AI-powered review and compliance tools.
Identify and resolve challenges, anticipate potential issues, and keep pursuits moving while maintaining quality and meeting deadlines.
Develop and maintain marketing collateral, including project sheets, staff bios, and boilerplate content.
Research market trends, track leads, and gather competitive intelligence to support business development.
Maintain accurate pursuit records and assist with CRM updates in Deltek Vantagepoint.
Support business development activities, including events, award submissions, and digital content coordination.