Marketing Proposal Coordinator/Senior Proposal Coordinator

Timmons Group•Raleigh, NC

About The Position

Timmons Group is seeking an experienced Marketing Proposal Coordinator or Senior Proposal Coordinator to join its Marketing Team. The role leads proposal development for land development and infrastructure pursuits, primarily for local, state, and federal clients in North and South Carolina, with occasional support in other markets. The coordinator manages the proposal process from kickoff through review, develops and edits proposal materials, and works with technical teams to present complex information as clear, client-focused messaging. The position also supports marketing collateral, market research, pursuit tracking, CRM updates, and business development activities. The ideal candidate is detail-oriented, proactive, organized, and comfortable working collaboratively in a fast-paced, deadline-driven environment. They take ownership of the quality and accuracy of their work, anticipate and resolve challenges, and help technical teams communicate their expertise effectively. The role is part of Timmons Group, a full-service engineering and technology firm with 22 offices across the Mid-Atlantic, Southeast, and South Central United States.

Requirements

At least 2 years of experience in proposal development.
Exceptional attention to detail and commitment to accuracy, quality, and excellence.
Strong writing, editing, proofreading, and storytelling skills, particularly for technical and client-focused narratives.
Strong organizational and workload-management skills, including the ability to multitask, prioritize competing demands, and consistently meet deadlines in a fast-paced, high-pressure environment.
Proactive problem-solving skills, sound judgment, ownership, and accountability, with the ability to anticipate challenges and develop solutions independently.
Proficiency with Adobe Creative Suite, including InDesign, Illustrator, and Photoshop.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Excellent communication and interpersonal skills, and the ability to work independently and collaborate effectively with technical teams and colleagues.
Willingness to work at a dynamic pace; candidates must share the company's Vision, Mission, and Shared Values.

Nice To Haves

Civil engineering or related professional services experience is strongly preferred.
Experience with Kantiv or similar AI-powered proposal development tools is a plus.
Familiarity with the Shipley proposal development methodology is preferred.
Familiarity with Deltek Vantagepoint or similar CRM software is a plus.
A bachelor's degree in Marketing, Communications, English, or a related field is preferred but not required.

Responsibilities

Lead proposal efforts for land development and infrastructure pursuits, including RFP, RFQ, and SOQ responses for local, state, and federal clients.
Manage the proposal process by scheduling and leading kickoff and review meetings, setting timelines, coordinating team inputs, and managing competing deadlines.
Write, edit, and organize proposal content, including project descriptions, resumes, technical narratives, and executive summaries.
Work with technical staff to translate complex information into clear, compelling, client-focused messaging.
Maintain proposal quality, accuracy, and compliance through proofreading, quality-control processes, and AI-powered review and compliance tools.
Identify and resolve challenges, anticipate potential issues, and keep pursuits moving while meeting deadlines and quality standards.
Develop and maintain marketing collateral, including project sheets, staff biographies, and boilerplate content.
Research market trends, track leads, and gather competitive intelligence to support business development.
Maintain accurate pursuit records and assist with Deltek Vantagepoint CRM updates.
Support business development activities, including events, award submissions, and digital content coordination.