Marketing Proposal Coordinator/Senior Proposal Coordinator

Timmons Group • Charlotte, NC

3d

About The Position

Timmons Group is seeking an experienced Marketing Proposal Coordinator or Senior Proposal Coordinator to join its Marketing Team. This detail-oriented, proactive role develops proposals for land development and infrastructure pursuits, primarily for local, state, and federal clients in North and South Carolina, with occasional support in other markets. The coordinator manages proposal efforts from kickoff through submission, collaborates with technical teams to create clear, compelling client-focused content, and maintains high standards for accuracy, quality, and compliance. The role also supports marketing collateral, market research, CRM records, and business development activities.

Requirements

• At least 2 years of proposal development experience.
• Exceptional attention to detail and a demonstrated commitment to accuracy, quality, and excellence.
• Strong writing, editing, proofreading, and storytelling skills, particularly for technical and client-focused narratives.
• Strong organizational and workload management skills, including the ability to multitask, prioritize competing demands, and meet deadlines in a fast-paced, high-pressure environment.
• Proactive problem-solving skills, sound judgment, ownership, and accountability, including the ability to anticipate challenges and develop solutions independently.
• Proficiency with Adobe Creative Suite, including InDesign, Illustrator, and Photoshop.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Excellent communication and interpersonal skills, and the ability to work independently and collaborate effectively with technical teams and colleagues.
• Commitment to the company's Vision, Mission, and Shared Values.

Nice To Haves

• Civil engineering or related professional services experience is strongly preferred.
• Experience with Kantiv or similar AI-powered proposal development tools is a plus.
• Familiarity with the Shipley proposal development methodology is preferred.
• Familiarity with Deltek Vantagepoint or similar CRM software is a plus.
• A bachelor's degree in Marketing, Communications, English, or a related field is preferred but not required.

Responsibilities

• Lead proposal efforts for land development and infrastructure pursuits, including RFP, RFQ, and SOQ responses for local, state, and federal clients.
• Manage the full proposal process by scheduling and leading kickoff and review meetings, setting timelines, coordinating team inputs, and managing competing deadlines.
• Write, edit, and organize proposal content, including project descriptions, resumes, technical narratives, and executive summaries.
• Work with technical staff to translate complex technical information into clear, compelling, client-focused messaging.
• Maintain proposal quality, accuracy, and compliance through proofreading, quality-control processes, and AI-powered review and compliance tools.
• Identify and resolve challenges, anticipate potential issues, and keep pursuits moving while meeting deadlines and maintaining quality.
• Develop and maintain marketing collateral, including project sheets, staff bios, and boilerplate content.
• Research market trends, track leads, and gather competitive intelligence to support business development.
• Maintain accurate pursuit records and assist with Deltek Vantagepoint CRM updates.
• Support business development activities, including events, award submissions, and digital content coordination.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed