Marketing Proposal Coordinator

Timmons Group•Raleigh, NC

About The Position

Timmons Group is seeking an experienced Marketing Proposal Coordinator to join its Marketing Team. This role leads proposal development for land development and infrastructure pursuits, including RFP, RFQ, and SOQ responses for local, state, and federal clients, primarily in North and South Carolina, with occasional support in other markets. The coordinator manages proposals from kickoff through submission, develops and edits content, collaborates with technical staff to communicate complex information clearly, and ensures proposals are accurate, compliant, and delivered on time. The position also supports marketing and business development through maintaining collateral, researching market trends and competitive intelligence, tracking leads, maintaining pursuit records, updating the Deltek Vantagepoint CRM, and coordinating events, award submissions, and digital content. The role suits a detail-oriented, proactive collaborator who can manage competing deadlines and contribute to high-quality work in a fast-paced environment.

Requirements

At least 2 years of experience in proposal development.
Exceptional attention to detail and commitment to accuracy, quality, and excellence.
Strong writing, editing, proofreading, and storytelling skills, particularly for technical and client-focused narratives.
Excellent organizational and workload-management skills, including the ability to multitask, prioritize competing demands, and meet deadlines in a fast-paced, high-pressure environment.
Proactive problem-solving skills, sound judgment, ownership, and accountability, with the ability to anticipate challenges and develop solutions independently.
Proficiency with Adobe Creative Suite, including InDesign, Illustrator, and Photoshop.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Excellent communication and interpersonal skills, with the ability to work independently and collaborate effectively with technical teams and colleagues.
Willingness to work at a dynamic pace and commitment to the company's Vision, Mission, and Shared Values.

Nice To Haves

Civil engineering or related professional services experience is strongly preferred.
Experience with Kantiv or similar AI-powered proposal development tools is a plus.
Familiarity with the Shipley proposal development methodology is preferred.
Familiarity with Deltek Vantagepoint or similar CRM software is a plus.
A bachelor's degree in Marketing, Communications, English, or a related field is preferred but not required.

Responsibilities

Lead proposal efforts for land development and infrastructure pursuits, including RFP, RFQ, and SOQ responses for local, state, and federal clients.
Manage the full proposal process, including scheduling and leading kickoff and review meetings, establishing timelines, coordinating team inputs, and managing competing deadlines.
Write, edit, and organize proposal content, including project descriptions, resumes, technical narratives, and executive summaries.
Collaborate with technical staff to translate complex technical information into clear, compelling, client-focused messaging.
Ensure proposal quality, accuracy, and compliance through proofreading, quality control processes, and AI-powered review and compliance tools.
Identify and resolve challenges, anticipate potential issues, and keep pursuits progressing while meeting quality standards and deadlines.
Develop and maintain marketing collateral, including project sheets, staff bios, and boilerplate content.
Research market trends, track leads, and gather competitive intelligence to support business development.
Maintain accurate pursuit records and assist with Deltek Vantagepoint CRM updates.
Support business development activities, including events, award submissions, and digital content coordination.