Proposal Coordinator

AEVEX • Tampa, FL

18d • Onsite

About The Position

The Proposal Coordinator coordinates proposal development and ensures proposal materials are accurate, well organized, and submitted on time. The role supports proposal managers and may contribute to proposal templates, processes, and best practices that streamline development. Proposals may include RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude requests, and other stand-alone proposals valued from $5 million to $150 million.

The coordinator helps ensure proposals comply with development guidelines and RFP requirements, organizes and edits proposal content, maintains proposal records and tracking tools, coordinates with subject-matter experts and technical writers, and supports proposal reviews and production. The position is onsite at AEVEX offices in Tampa, Florida, or Huntsville, Alabama. U.S. citizenship is required, as is the ability to obtain or maintain a Secret DoD clearance.

Requirements

• Bachelor's degree from an accredited college or university.
• At least 2 years of proposal or other relevant experience.
• Proficiency in Microsoft Word and SharePoint, and working familiarity with Excel.
• Skills using graphics software packages such as Adobe Creative Cloud.
• Ability to work in high-pressure, deadline-driven environments where priorities change quickly.
• Ability to learn and rapidly apply knowledge of company operations, corporate capabilities, and core competencies to develop proposals and marketing materials.
• Excellent time-management and organizational skills.
• Problem-solving and resource-integration abilities.
• Interpersonal skills to establish and maintain successful working relationships with corporate personnel, project managers, staff, other businesses, and partners.
• Demonstrated experience working with diverse teams solving challenges.
• U.S. citizenship.
• Ability to obtain or maintain a Secret DoD clearance.
• Ability to meet the stated physical demand of constantly sitting and reaching to use computers and other office equipment, with reasonable accommodations where applicable.

Nice To Haves

• Bachelor's degree major in English, law, philosophy, history, or another discipline indicating the ability to write accurately, clearly, concisely, and in an organized manner, with strong source citation where required.
• APMP certification or active enrollment.
• Knowledge of other editing and publishing tools.
• Experience with Salesforce.

Responsibilities

• Support proposal managers by coordinating the proposal development process.
• Support the creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude requests, and other stand-alone proposals.
• Ensure adherence to proposal preparation guidelines, processes, methodologies, and associated business tools.
• Analyze requirements and create and maintain compliance matrices to ensure proposals meet requirements.
• Edit, standardize, proofread, and update material prepared by other writers, correcting inconsistencies in format or voice and spelling, grammar, and typographical errors.
• Build proposal outlines and folder structures; maintain proposal logs and trackers; and oversee creation of proposal templates.
• Develop effective ways to present and organize proposal information, including through tables and graphics.
• Coordinate proposal layouts and outlines with subject-matter experts and technical writers.
• Maintain records and files of work and revisions.
• Organize and attend proposal kickoff, drumbeat, color review, and gate review meetings.
• Assist with production, reproduction, binding, and packaging of draft and final proposals and hard and soft copies.
• Organize material and complete writing assignments according to standards for order, clarity, conciseness, style, and terminology.
• Ensure proposals are delivered on time and comply with RFP requirements.
• Perform other duties as required.
• Maintain regular and reliable full-time attendance or attendance in accordance with the posted schedule.
• Exhibit professional behavior with internal and external business associates, embody company cultural values, and align daily actions with department goals and company culture.

Benefits

• 401(k) retirement plan.
• Medical, dental, vision, disability, and life insurance group coverage, with a portion of premiums paid by the company.
• Professional development funds.
• Employee Assistance Plan with counseling, legal help, and child and elder care support, among other benefits for qualified employees.

What This Job Offers

• Job Type: Full-time