Proposal Coordinator

Hazen and Sawyer • Lakewood, CO

1d • Hybrid

About The Position

Hazen and Sawyer seeks a positive, highly motivated, and creative marketing communications professional to join its Intermountain proposal and business development team. The Proposal Coordinator works with engineers, scientists, graphics professionals, and proposal development professionals to create proposals, presentations, infographics, newsletters, and other marketing materials in a deadline-driven environment. The coordinator leads proposal development and collaborates with technical staff to produce concise, compelling, and compliant narratives and interview presentations. The role also supports the tools, systems, and information used to produce efficient, high-quality proposals and marketing materials.

The successful candidate will work in a hybrid office environment, ideally based in Hazen’s Denver office. Office-based staff may periodically work remotely up to two days per week; schedules are coordinated with project teams and may be adjusted to meet project or personal needs. The role may require work beyond regular hours to meet deadlines.

Hazen is an employee-owned engineering firm focused on water infrastructure, including planning, design, and construction oversight for water, wastewater, and stormwater management. The company describes its work environment as low in bureaucracy and high in creativity, and reports more than 2,500 employees across 90-plus offices.

Requirements

• Demonstrated writing, grammar, editing, and proofreading skills.
• Strong organizational, time-management, and communication skills.
• Ability to work under frequent and competing deadlines with professionalism, efficiency, and attention to detail.
• Flexibility to work beyond regular working hours to meet deadlines.
• Strong personal accountability and commitment to meeting deadlines.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to work effectively with professionals at all levels and leverage their talents.
• Initiative, follow-through, research skills, and problem-solving ability.
• Ability to create clear, compelling communications for a range of audiences.

Nice To Haves

• Degree in marketing, communications, advertising, journalism, or closely associated studies from an accredited college or university.
• 0–5 years of related work experience; architecture, engineering, and construction (A/E/C) experience is a plus.
• Strong expertise in Adobe Creative Suite, especially InDesign; Illustrator and Photoshop knowledge is a plus.
• Understanding of, or ability to learn, the planning, engineering, and construction business.
• Experience in the water consulting industry.
• Experience developing RFP-compliant and compelling proposals and presentations.

Responsibilities

• Lead the proposal development process and work with technical staff to prepare concise, compelling, and compliant narratives and interview presentations.
• Participate in strategy and messaging meetings, including client analysis, win plan, proposal, and interview strategy meetings.
• Develop storyboards and layouts, distribute action items, write proposal sections, and monitor task completion.
• Independently draft proposal content such as cover letters, executive summaries, qualification introductions, resumes, and project descriptions.
• Develop feature, benefit, and proof points to support messaging strategies.
• Communicate complex information to varied audiences using clear text and eye-catching layouts.
• Maintain tools, systems, and information that support efficient, high-quality proposals and marketing materials.
• Develop proposals, presentations, infographics, newsletters, and other marketing materials.

Benefits

• Comprehensive medical, dental, vision, and prescription health benefits.
• Pre-tax flexible spending plans for medical, dependent care, and transportation.
• Short- and long-term disability coverage and employer-paid life insurance.
• Paid holidays, floating holidays, and paid time off (PTO).
• Employer-contributed 401(k) plan and additional financial planning support.
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed