Proposal Coordinator

Irby Construction Company•Tulsa, OK

5d•Onsite

About The Position

Irby Construction Company, a wholly owned subsidiary of Quanta Services, is seeking a Proposal Coordinator to organize, develop, and deliver competitive proposals for transmission, distribution, substation, battery energy storage system (BESS), and data center construction projects. The role turns customer requirements and technical information into accurate, compelling submissions that reflect Irby’s infrastructure expertise, safety commitment, and operational excellence. Working with Estimating, Engineering, Operations, Safety, and Business Development teams, the Proposal Coordinator manages proposal requirements, technical writing, document control, and submission timelines. The role requires excellent communication, careful quality control, and the ability to coordinate multiple complex infrastructure pursuits at once. This is an on-site position based in Tulsa, Oklahoma. Standard business hours are expected, with flexibility for occasional extended hours when proposal schedules or submission deadlines require.

Requirements

Experience coordinating construction or engineering proposals, technical writing, or complex bid submissions.
Strong writing, editing, proofreading, and document control skills, including the ability to accurately present technical construction information for utility customers.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, and ability to learn Salesforce, document management platforms, and customer bid portals.
Strong attention to detail and deadline-management skills, with the ability to manage several concurrent assignments and coordinate across departments.
Professional communication skills and discretion when handling sensitive client and company information.

Nice To Haves

Bachelor’s degree in Business, Construction Management, or a related discipline; equivalent relevant experience will be considered.
Experience supporting utility, energy storage, or data center pursuits.
Prior proposal experience with transmission, distribution, substations, BESS, data centers, utility EPC contractors, or electrical engineering firms.
Working knowledge of power delivery, energy storage, and data center construction scopes, including electrical and civil systems, equipment installation, safety planning, and commissioning interfaces.
Experience maintaining proposal content libraries, opportunity data in Salesforce, or other pursuit tracking systems.
Ability to coordinate technical reviews with estimators, engineers, safety professionals, and field operations leaders and incorporate their feedback accurately.
Experience with Microsoft Project or comparable scheduling and coordination tools.

Responsibilities

Coordinate proposal pursuits across transmission, distribution, substation, BESS, and data center projects from solicitation through final submission, including work plans, assignments, review milestones, and client delivery requirements.
Review RFPs, RFQs, bid invitations, technical specifications, one-line diagrams, and contract exhibits to identify required responses, compliance items, and deadlines.
Collect construction approaches, project schedules, staffing plans, qualifications, and execution details from estimators, project managers, engineers, and operations leaders.
Develop and edit proposal narratives, executive summaries, project profiles, and technical approach descriptions for utility infrastructure, energy storage, and data center construction projects.
Integrate relevant technical inputs on transmission structures and conductors, distribution linework, substation equipment, BESS installation and integration, data center electrical infrastructure, civil works, commissioning, and project execution.
Lead proposal kickoffs and status reviews, maintain action-item trackers, and flag missing technical inputs, customer clarifications, and schedule risks before submission deadlines.
Maintain controlled proposal files, approved templates, staff qualifications, project references, and cross-division project experience materials.
Assemble and quality-check complete submission packages, including forms, certifications, schedules, safety information, project experience, and customer-specific attachments.
Monitor customer procurement portals and bid correspondence for addenda, drawing revisions, scope clarifications, and due-date changes, and distribute updates to pursuit teams.
Maintain opportunity records, pursuit status, submission dates, and bid outcomes in Salesforce or designated company tracking systems.
Partner with Estimating and Operations to communicate Irby’s differentiators in power delivery, energy storage, and data center construction, including safe energized-facility interfaces, schedule execution, and utility-owner coordination.
Coordinate site walks, pre-bid meetings, question logs, and approved customer communications in support of bid submissions.
Improve proposal templates, technical content libraries, review checklists, and document workflows using lessons learned and pursuit feedback.
Safeguard confidential bid pricing, customer drawings, equipment information, and internal project plans while managing overlapping deadlines.
Provide additional estimating and proposal support as assigned.

Benefits

Multiple BCBS medical plan options, including in-network preventive care at no cost and access to virtual care for primary care, dermatology, general medical needs, and mental health support.
Prescription drug coverage with healthcare cost-management tools and advocacy support.
Dental coverage, including 100% coverage for preventive care and orthodontia options for adults and children.
Vision coverage with annual exams and frame allowances.
Health Savings Account options, Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA.
401(k) retirement plan with immediate eligibility and vesting; company match of 100% on the first 3% and 50% on the next 3%, up to a 4.5% total match.
Company-paid basic life and AD&D coverage, optional supplemental life insurance, and short-term and long-term disability coverage.
Employee Assistance Program offering confidential mental health, financial, family, and wellbeing support at no cost to employees and their households.
Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home/auto insurance, and long-term care coverage.
Employee discounts and participation in Quanta Cares, a disaster relief fund supporting employees and families.