Proposal Coordinator

Mahlum•Seattle, WA

1d•$65,000 - $85,000•Hybrid

About The Position

Mahlum is seeking an organized, curious, and motivated Proposal Coordinator for its Seattle office. This early-career marketing role supports pursuit and marketing efforts across the firm’s Portland and Seattle studios, working regularly with firm leadership, project teams, and marketing colleagues. The position contributes to the firm’s pursuit of community-serving projects by helping ensure proposal materials are complete, accurate, polished, and aligned with client priorities. The coordinator works closely with senior marketing staff and firm leadership, receiving guidance while building confidence and skill in proposal coordination. The role is based in the Seattle office and follows a hybrid schedule requiring at least three days per week in the office. Additional in-office time may be required during active proposal deadlines. Applicants must live and work in the Seattle metro area and be legally authorized to work in the United States without employer sponsorship. This is a non-exempt position with a targeted starting annual salary range of $65,000–$85,000 ($31.25–$40.86 per hour), depending on experience. Salary is based on the experience stated in the application and resume as part of a pay equity analysis. Employees may also receive annual discretionary bonus compensation. Non-exempt employees receive Minimum Wage Act protections, including overtime pay at 1.5 times the regular rate for hours over 40 per week. Mahlum describes its culture as committed to sustainability, justice, equity, diversity, and inclusion, and aims to foster a supportive environment where employees can learn, contribute, and grow. The firm participates in the JUST Label transparency program.

Requirements

A minimum of 3–5 years of professional marketing, communications, or proposal coordination experience.
Proficiency in Adobe InDesign.
Working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong written and verbal communication skills.
Demonstrated ability to manage multiple assignments and meet deadlines.
Careful attention to detail and proofreading ability.
Must live and work in the Seattle metro area.
Must be legally authorized to work in the United States without employer sponsorship.

Nice To Haves

Familiarity with other Adobe Creative Suite programs.
Experience in architecture, engineering, construction, or professional services industries.
Familiarity with Illustrator, Photoshop, or WordPress.
Experience supporting proposal or interview preparation.

Responsibilities

Develop and prepare proposal sections, qualifications packages, and interview materials.
Support the development of written content, including editing and proofreading for clarity and consistency.
Format proposals and marketing materials in Adobe InDesign using established templates and brand standards.
Coordinate assigned deadlines, assemble required components, and track submission requirements.
Manage personal workload to complete assigned materials accurately and on schedule.
Gather and organize project descriptions, staff resumes, photography, and reference information.
Update marketing databases and maintain organized content libraries.
Support client and market research efforts as assigned.
Participate in marketing team meetings and continue building knowledge of the firm’s pursuit processes.
Collaborate with marketing colleagues, project teams, senior marketing staff, and firm leadership across offices.

Benefits

Annual discretionary bonus compensation.
100% employer-paid medical insurance.
100% employer-paid dental insurance.
100% employer-paid vision insurance.
100% employer-paid life insurance.
401(k) plan with immediate employer matching.
PTO available upon hire.
Annual continuing education stipends.
Paid membership dues.
Paid licensing costs.
Paid volunteer time.
Charitable donation matching.
Financial assistance for commuting by public transit, bicycle, on foot, or carpooling.
Overtime pay at 1.5 times the regular rate for hours worked over 40 per week, as applicable to non-exempt employees.