Proposal Coordinator

Flatiron Construction Corp•Raleigh-Durham, NC

About The Position

The Proposal Coordinator orchestrates the collection, development, editing, and assembly of proposal materials for project pursuits. The role collaborates with estimators, engineers, subject matter experts, managers, and other teams to produce complete, client-specific proposals that meet bid requirements and submission deadlines. It also supports qualification and pre-qualification requests, award efforts, pursuit tracking, and proposal-quality design and presentation.

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field.
At least 2 years of related industry experience.
Ability to write and edit project summaries, project personnel resumes, and other supporting information, and tailor resumes to project-specific opportunities.
High attention to detail and strong communication and organizational skills.
Ability to work in a fast-paced, high-pressure environment.
Strong time-management and task-prioritization skills to ensure timely project-bid submissions.
Beginner-to-intermediate knowledge of Adobe Creative Cloud, Acrobat Professional, Photoshop, and InDesign.

Nice To Haves

Experience in data collection, writing, and the construction engineering industry.
Knowledge or skill in graphic design.
Knowledge of Deltek Vantagepoint.

Responsibilities

Collect pursuit content and data, begin drafting assigned sections, and prepare market-specific forms.
Collect, track, and update project-pursuit information in databases.
Support and coordinate proposal production plans and save updated content for proposal efforts.
Coordinate assigned Division Award Efforts.
Support qualification and pre-qualification needs across divisions, including basic company information, resumes, and project information.
Coordinate and track the forms, information, and data required for each pursuit at the Proposal Manager’s direction.
Assemble proposal documents in various software formats and ensure bid criteria are included before submission deadlines.
Review and edit proposal writing under manager supervision to support a unified voice.
Ensure proposal materials are consistent with bid requirements and potential client needs.
Compile technical writing and supporting documentation using interviews, summary points, and examples from estimators, engineers, subject matter experts, and the direct manager.
Proofread, edit, and standardize proposal text for grammar, spelling, comprehension, and style.
Provide input on layout, design, and document presentation to create a marketing-quality product.
Communicate bid results internally to stakeholders and intercompany personnel.
Track pursuit efforts using company-approved software and shared network drives.
Update project sheets and master data databases as assigned by the manager.
Travel for pursuit meetings and District proposal support.
Maintain registration in relevant organizations or associations, such as the Road Builders Association.