Proposal Coordinator

Johnson, Mirmiran & Thompson, Inc.•Philadelphia, PA

About The Position

Johnson, Mirmiran & Thompson (JMT) is a 100% employee-owned consulting firm with more than 2,800 professionals, providing multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients across the United States. JMT is seeking an enthusiastic proposal/marketing coordinator to join its PA/OH regional marketing team. The role works with technical subject matter experts to develop compelling, accurate, creative, focused, and compliant proposals and other marketing materials. JMT describes its culture as collaborative and team-oriented, with employees sharing in collective success. The Proposal Coordinator supports proposal development from opportunity identification and pursuit decisions through research, content development, production, submission, and closeout. The role also maintains marketing information and materials, supports business development and office, regional, and corporate marketing efforts, and coordinates with technical, administrative, marketing, legal, design, vendor, subconsultant, and client contacts. Immigration sponsorship or support, including H-1B and F-1 CPT/OPT/STEM OPT, is unavailable for this position, except for qualified candidates eligible for TN visa classification.

Responsibilities

Coordinate preparation of project proposals, expressions of interest, technical proposals, and presentations.
Search for and enter RFPs and advertisements into the CRM system.
Develop proposal outlines and coordinate all phases of proposal development, from kickoff through production, submission, and closeout.
Participate in or attend preproposal meetings, kickoff meetings, debriefings, and related activities.
Prepare major proposal sections, including project-specific firm qualifications, project descriptions, and professional resumes; collaborate with subject matter experts to develop other proposal content.
Coordinate with contributors, including graphic designers, legal reviewers of contractual language, and appropriate signatories.
Assist with preparing presentations and presentation materials.
Produce compliant, high-quality, creative submissions and provide customer service to internal and external partners.
Maintain data integrity by managing proposal-specific information in the CRM, tracking leads, recording go-or-no-go decisions, and reporting wins and losses.
Maintain marketing materials, including resumes, qualifications information, project descriptions, photographs, and subconsultant information.
Work with technical, administrative, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients.
Enter and manage opportunity data in the CRM marketing database, including leads, go-or-no-go decisions, and wins or losses.
Gather information, research prospects, clients, and projects, and participate in developing business collateral to support strategic growth.
Generate reports on marketing efforts for technical staff when required.
Provide organizational support for office, regional, and corporate marketing efforts.
Adhere to JMT’s Quality Management System and ISO 9001:2015 Marketing procedures.
Perform other related duties as assigned.