Proposal Coordinator

Johnson, Mirmiran & Thompson, Inc.•York, PA

About The Position

Johnson, Mirmiran & Thompson (JMT), a 100% employee-owned consulting firm, is seeking a proposal/marketing coordinator to join its PA/OH regional marketing team. The coordinator works with technical subject matter experts to develop compelling, accurate, creative, focused, and compliant proposals and other marketing materials for public- and private-sector clients. The role is collaborative and proactive, supporting regional and corporate marketing efforts in a team-oriented environment. The position coordinates proposal development from initial opportunity identification and kickoff through production, submission, and closeout. It also maintains proposal and opportunity information in the CRM marketing database, supports presentations and business collateral, conducts market research, and provides organizational support to marketing efforts. The coordinator follows JMT’s Quality Management System and ISO 9001:2015 Marketing procedures.

Responsibilities

Coordinate preparation of project proposals, expressions of interest, technical proposals, and presentations.
Search for and enter RFPs and advertisements into the CRM system.
Develop proposal outlines.
Coordinate all phases of proposal development, from kickoff through production, submission, and closeout.
Participate in or attend preproposal meetings, kickoff meetings, and debriefings.
Prepare major proposal sections, including project-specific firm qualifications, project descriptions, and professional resumes; collaborate with subject matter experts on other proposal content.
Coordinate with contributors, including graphic designers, the legal department for contractual-language reviews, and appropriate signatories.
Assist with presentation preparation and presentation materials.
Produce compliant, high-quality, creative submissions while providing customer service to internal and external partners.
Maintain data integrity for proposal-specific information in the CRM, track leads, record go-or-no-go decisions, and report wins or losses.
Maintain brand-specific marketing materials, including resumes, qualifications information, project descriptions, photographs, and subconsultant information.
Work with technical, administrative, and marketing staff in other offices, as well as vendors, subconsultants, and clients.
Enter and manage project-opportunity data in the CRM marketing database, including leads, go-or-no-go decisions, and wins or losses.
Gather information, conduct market research on prospects, clients, and projects, and participate in developing business collateral to support strategic growth.
Generate reports on marketing efforts for technical staff when required.
Provide organizational support for office, regional, and corporate marketing efforts.
Adhere to JMT’s Quality Management System and ISO 9001:2015 Marketing procedures.
Perform other related duties as assigned.