Proposal Coordinator

TFE•Oak Ridge, TN

2d•Onsite

About The Position

TFE, Inc. is hiring a full-time Proposal Coordinator at its facility in Oak Ridge, Tennessee. Founded in 1989, TFE provides professional, technical, and administrative personnel and services in the U.S. nuclear energy complex and other commercial ventures. The Proposal Coordinator assists management with business proposals and is responsible for coordinating and producing proposal responses that meet solicitation requirements and deadlines. The role works across business development, operations, contracts, human resources, recruiting, and other departments to assemble proposal teams, establish procedures and governance, and develop effective execution plans. It also supports capture efforts, presentations, marketing information, and communications with stakeholders. The position additionally supports corporate communications by developing communication strategies, managing internal and external messaging, creating and distributing content, producing external communication materials, and supporting corporate events and public appearances. The work is described as light office work. Individuals must be able to perform the essential job functions with reasonable accommodation.

Requirements

Bachelor’s degree in English, Technical Editing, Communications, Journalism, or Business.
3–5 years of experience as a Proposal Writer, Technical Writer, or in a similar role.
Strong interpersonal and networking skills, including the ability to build and maintain relationships.
Creativity and strategic thinking, with the ability to develop innovative communication solutions.
Excellent writing, editing, and proofreading skills, with attention to detail and accuracy.
Ability to translate complex technical information into persuasive arguments.
Strong organizational and project management skills to manage tight deadlines and multiple projects.
Ability to work independently or collaboratively in a fast-paced environment.
Ability to handle confidential information with integrity and discretion.
Ability to work under pressure and handle crisis communication.

Nice To Haves

Experience with communication analytics and reporting.
Ability to communicate appropriately and effectively with media professionals.
Strategic thinking, creative problem-solving, and strong analytical abilities.
Knowledge of social media management, digital marketing, and SEO practices.
Familiarity with social media, content management systems, and graphic design software.
Exceptional proposal coordination skills.
Proven ability to plan, produce, and deliver compliant proposals in complex business environments, including for Federal Government and commercial clients.
Basic understanding of business functions such as Contracts and Business/Capture Management.
Intermediate to advanced skills in Microsoft 365, Adobe, and related computer tools for writing proposals and identifying, tracking, documenting, and updating information.

Responsibilities

Write, modify, and implement company proposals, coordinating contributors to complete work on time and in compliance with solicitation requirements.
Implement the proposal process; create timelines and templates; assign tasks; distribute information; review team work for quality and compliance; and lead the team to meet customer deadlines.
Track proposal progress using requirements matrices and ensure proposal packages are edited and formatted before final submission.
Interact with clients as needed to clarify needs, issues, and processes; participate in meetings; and identify and complete prequalification requirements.
Introduce and implement proposal procedures and governance, and facilitate key review meetings and ongoing and final document reviews.
Coordinate sales, technical, management, subject-matter expert, and subcontractor team members in persuasive writing and proposal best practices.
Oversee proposal development to create compelling, well-organized, compliant content.
Oversee final proposal production, including desktop publishing, proofreading, editing, and delivery.
Conduct marketing research and evaluate trends to identify and qualify opportunities.
Develop and implement communication strategies aligned with company goals and objectives.
Manage internal and external communications to maintain consistent messaging and brand image.
Create, edit, and distribute content across proposals, newsletters, social media, and the company website.
Create effective external communication materials.
Plan, organize, and support corporate communication events and public appearances.