Proposal Coordinator Jobs

About The Position

Requirements

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
• Minimum 2 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
• Ability to work from the Portland, Oregon, and/or Vancouver, Washington, office for training and teambuilding 1-2 days a week (flexible schedule).
• Proficiency in Adobe InDesign and Microsoft Office.
• Developing knowledge of AI for proposal generation, research, and daily tasks.
• Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
• Excellent writing and communications skills, with the ability to adapt to different communication styles.
• Valid driver's license, safe driving history and reliable transportation.
• Sponsorship is not available for this position now or in the future.

Responsibilities

• Collaborate with marketers, project managers, support staff, and leadership on positioning, proposals, statements of qualifications, rosters, interviews, and related tasks on infrastructure, environmental, and stormwater projects across the country.
• Work alongside local marketers based in Portland, Oregon, and Vancouver, Washington, in pursuit of new work, with an emphasis on projects in the Pacific Northwest.
• Assist with the retrieval and tracking of requests for proposals/qualifications.
• Lead the proposal process for low- to medium-complexity pursuits, from go/no-go discussion through drafts and reviews, to submittal and (when applicable) interview. Includes layout, writing, and coordination.
• Assist with the writing, cataloging, and updating of project materials, such as project descriptions, team resumes, and client references.
• Produce proposals in person, as needed, from either the Portland, Oregon, or Vancouver, Washington office.
• Coordinate shipping and travel to client locations for proposal delivery, as needed.
• Support special events and tradeshows, on occasion.
• Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update the client relationship management (CRM) system and related databases.
• Fulfill other marketing and proposal tasks, as needed.

Benefits

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.