Proposal Coordinator

Via•New York, NY

4d•$65,000 - $115,000•Hybrid

About The Position

Via is on a mission to create public transportation systems that provide far greater access to jobs, healthcare, and education. Our platform serves as the technology backbone for modern transit networks, transforming antiquated and siloed public transportation systems into smart, data-driven, and efficient digital networks. With hundreds of agency partners around the world, Via is recognized as the leading transportation technology and service provider globally. As a Proposal Coordinator, you will work with senior members of the Strategy Team to coordinate and deliver expertly prepared proposals that improve mobility.

Requirements

2-15 years of experience in roles that require exceptional administrative competence, meticulous attention to detail, and strong project management skills.
Able to work independently and effectively in a fast-paced environment while meeting strict deadlines.
Meticulous and vigilant, with a keen attention to detail.
Strong time management, organization, and planning skills, with the ability to effectively manage multiple competing priorities.
A positive, can-do attitude.
Good judgment, including a high-level of discretion and discernment for confidential and proprietary information.
Reliable, dependable, and punctual.
Must be based in NYC and excited to work from the office 3 or more days a week.

Nice To Haves

Experience in proposal coordination, marketing coordination, bid coordination, or government contracting support is a plus.
Notary public commission is a plus.

Responsibilities

Work closely with proposal managers to organize and submit compliant proposals, including completing required forms and managing proposal production and delivery.
Review solicitations, amendments, and proposal instructions and track required forms, attachments, and certifications.
Coordinate with Via’s Legal and Finance teams to review and address detailed regulatory, financial, and compliance requirements.
Develop working knowledge of internal databases and systems in order to respond effectively to complex compliance and operational requirements.
Lead and support the continuous maintenance of documentation, processes, and knowledge management systems.
Drive top-of-the-funnel opportunity review processes, including facilitating go/no go recommendations, managing agenda for executive discussion, and reporting on outcomes.
Skillfully manage communications across internal teams and external partners.