Proposal Coordinator

Anchor QEA•Irvine, CA

4d•Hybrid

About The Position

Anchor QEA is seeking a detail-oriented Proposal Coordinator to join our service-oriented, collaborative Client Experience Team. In this role, you will support Proposal Managers and business development leaders in developing high-quality proposals and statements of qualification. You will help gather, organize, input, refine, and finalize proposal content, ensuring that each submittal is accurate, responsive, consistent with our brand, and delivered on time. This position does not offer relocation assistance.

Requirements

Proficiency in MS Word, PowerPoint, OneDrive, and Adobe PDF and InDesign
Working knowledge of A/E/C industry marketing fundamentals, terminology, and proposal processes
Exceptional attention to detail, with a strong eye for formatting consistency and the ability to accurately quality-check large volumes of data, documents, and compliance checklists while managing competing deadlines
Strong time management and organizational skills with the ability to prioritize multiple tasks with competing deadlines
Ability to support interview preparation by coordinating materials, presentations, schedules, and team logistics
Working knowledge of company brand implementation and QA/QC processes
Must be detail-oriented, team-oriented, flexible, reliable, and highly responsive to internal clients and to other members of the Client Experience team
Bachelor’s degree with 2-3 years of relevant A/E/C experience required

Nice To Haves

Adobe Creative Suite (InDesign) experience, copyediting experience, and knowledge of database concepts is desired
Experience supporting SF330 submittals and familiarity with the federal procurement process is preferred
Unanet (formerly Cosential) CRM experience is preferred

Responsibilities

Support the delivery of high-quality competitive pursuits and statements of qualification (SOQs), which includes the following:
Assist with preparing proposal outlines, templates, and formats that respond to client requirements and evaluation criteria
Develop and maintain proposal schedules, track assignments, and support multiple concurrent deadlines under the direction of Proposal Managers
Coordinate with proposal teams to gather required information and incorporate pursuit messaging, content, graphics
Prepare and refine proposal content, including tailored resumes, standard company information, project descriptions, forms, and other marketing collateral as needed
Format, proofread, and perform quality-control reviews of proposal documents for accuracy, consistency, compliance, and brand alignment
Coordinate document production, submission requirements, file organization, and proposal closeout activities
Maintain and update proposal content, resumes, project descriptions, and opportunity information within company systems and databases
Support company-wide business development efforts as needed