Proposal Coordinator

Osborn Consulting•Bellevue, WA

2d•Hybrid

About The Position

As a Proposal Coordinator, you'll coordinate the development and production of qualifications packages, proposals, interview materials, and other pursuit-related deliverables that help Osborn Consulting win meaningful work throughout the Pacific Northwest. In this position, you’ll work with a highly collaborative team to coordinate proposal development efforts from RFQ/RFP release through final submission. You will manage proposal schedules, deadlines, and deliverables throughout the pursuit process, and facilitate proposal kickoffs, review cycles, and coordination meetings. You will serve as the primary coordinator for proposal production, keeping content, graphics, reviews, and deadlines organized throughout the pursuit process. You will coordinate content development with project managers, technical staff, business development leaders, and subconsultants. You will write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters. You will transform technical concepts into clear, compelling, client-focused messaging and engaging visual content. You will develop proposal layouts, graphics, diagrams, and visual storytelling elements in Adobe InDesign, Illustrator, and/or Photoshop. You will conduct quality-control reviews to ensure proposals are compliant, accurate, visually polished, and aligned with client requirements. You will manage proposal production, formatting, final assembly, and submission. You will support interview preparation and presentation development. You will maintain and improve proposal resources, resume databases, project descriptions, and content libraries to support efficient proposal development. You will support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail.

Requirements

3+ years of proposal coordination experience in the AEC industry (in particular, proposals for public agencies).
Excellent writing, editing, proofreading, and verbal communication skills.
Excellent graphic design, layout infographic, and/or data visualization skills.
Proficiency with Microsoft Office, including Word and PowerPoint.
Proficiency with Adobe InDesign and Acrobat.
Strong project management, organizational, and time-management skills.
Ability to manage multiple deadlines, competing priorities, and concurrent pursuits.
Experience collaborating with technical professionals and translating technical concepts into client-focused messaging.
Strong attention to detail and commitment to producing high-quality work.
Ability to work effectively in a fast-paced, deadline-driven environment.

Nice To Haves

Experience with Deltek Vantagepoint or similar CRM systems.
Experience supporting civil engineering and/or landscape architecture teams.
Experience supporting shortlist interviews and presentation development.
Experience maintaining proposal libraries, resume databases, and marketing content systems.
Experience leveraging AI tools to support content development, research, and proposal workflows.

Responsibilities

Coordinate proposal development efforts from RFQ/RFP release through final submission.
Manage proposal schedules, deadlines, and deliverables throughout the pursuit process.
Facilitate proposal kickoffs, review cycles, and coordination meetings.
Serve as the primary coordinator for proposal production, keeping content, graphics, reviews, and deadlines organized throughout the pursuit process.
Coordinate content development with project managers, technical staff, business development leaders, and subconsultants.
Write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters.
Transform technical concepts into clear, compelling, client-focused messaging and engaging visual content.
Develop proposal layouts, graphics, diagrams, and visual storytelling elements in Adobe InDesign, Illustrator, and/or Photoshop.
Conduct quality-control reviews to ensure proposals are compliant, accurate, visually polished, and aligned with client requirements.
Manage proposal production, formatting, final assembly, and submission.
Support interview preparation and presentation development.
Maintain and improve proposal resources, resume databases, project descriptions, and content libraries to support efficient proposal development.
Support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail.