Sr Marketing & Proposal Coordinator

Apex Companies • Woburn, MA

23d

About The Position

The Senior Marketing & Proposal Coordinator works with Apex’s Woburn-based Marketing team to pursue new business, with an emphasis on projects in the northeastern United States. The role leads proposal planning and kickoff discussions and develops firm qualifications, proposals, and presentation materials through layout, writing, and coordination. It also supports marketing content management, quality reviews, CRM updates, proposal production and delivery, and occasional events and trade shows. The position may require travel to Apex’s Woburn, Massachusetts office, client locations, and other offices.

Requirements

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
• At least 5 years of marketing experience in the architecture, engineering, and construction industry or another professional services field.
• Proficiency in Adobe InDesign and Microsoft Office.
• Excellent prioritization and time-management skills.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced, deadline-driven environment.
• Excellent writing and copyediting capabilities.
• Strong communication skills and ability to adapt to different communication styles.
• Motivation to contribute to the Apex team and enhance its marketing efforts.
• Ability to travel to the Woburn, Massachusetts office for proposal production, to client locations for proposal delivery, and between offices on occasion.
• Valid driver's license, safe driving history, and reliable transportation.
• Sponsorship is unavailable for this position now or in the future.

Responsibilities

• Assist with retrieving and tracking requests for proposals and qualifications and with go/no-go discussions.
• Prepare proposal plans and lead proposal kickoff discussions.
• Develop firm qualifications, proposals, and presentation materials, including layout, writing, and coordination.
• Write, catalog, and update project materials such as profiles, team resumes, and client references.
• Produce proposals in person from the Woburn, Massachusetts office as needed.
• Travel to client locations to deliver proposals as needed.
• Support special events and trade shows on occasion.
• Proofread and review marketing materials for aesthetics and compliance.
• Update the client relationship management system and related databases.
• Perform other marketing tasks as needed.

Benefits

• Company-subsidized medical and dental insurance.
• Company-paid life, short-term disability, and long-term disability insurance.
• 401(k) match.
• Tuition assistance.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Annual bonus opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed