Proposal & Marketing Coordinator

Fehr & Peers•San Francisco, CA

About The Position

Fehr & Peers is seeking a Proposal & Marketing Coordinator to join its Bay Area marketing team. The role coordinates proposals and other marketing pursuits from initial planning through final submission, working with project managers, principals, marketing colleagues, teaming partners, and other staff. Responsibilities include organizing pursuit schedules and requirements, developing and editing content, and producing polished, compelling materials. The work is deadline-driven, detail-oriented, and collaborative, with opportunities to learn from other marketing professionals and take on greater responsibility over time. The company seeks someone with an entrepreneurial mindset, a commitment to quality, clear communication, reliable follow-through, and enthusiasm for creating compelling content. Applicants should include a portfolio demonstrating document design capabilities, provided as a link or attachment. Academic, freelance, and personal work are welcome. The stated annual pay range is $70,000–$90,000; placement depends on education, experience, location, and qualifications.

Requirements

2–5+ years of experience in proposal and marketing coordination.
Effective writing, editing, grammar, and verbal communication skills.
Ability to manage multiple tasks and deadlines while maintaining professionalism.
Exceptional attention to detail and commitment to quality.
Strong work ethic and commitment to excellence.
Proficiency in Microsoft Office software, including Word, Excel, and PowerPoint, and Adobe Acrobat.
Eagerness to learn and develop skills in graphic design, writing, and template management.
Openness to exploring and responsibly using new technologies and tools while maintaining critical thinking and professional judgment.
Willingness to learn and apply AI-assisted tools.
Submit a portfolio demonstrating document design capabilities as a link or attachment; academic, freelance, and personal work are welcome.

Nice To Haves

Experience with Deltek VantagePoint or another ERP system.
Experience with Adobe Creative Suite, including Illustrator, InDesign, or Photoshop.
Experience within the AEC industry.

Responsibilities

Research, monitor, and track potential project opportunities and strategic pursuits, including upcoming RFPs, RFQs, and other procurement opportunities.
Coordinate marketing efforts from before RFP release through submission, including proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly business-pursuit meetings.
Collaborate with project managers, senior management, and business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, meeting relevant deadlines.
Own the proposal process and ensure submissions comply with applicable RFP/RFQ instructions and requirements.
Coordinate collection of necessary information from internal clients, external consultants, and other team members for proposal and presentation materials.
Write, edit, and proofread qualifications, proposals, and presentations.
Use the company’s brand style guide and design resources to create effective, attractive graphics and documents for marketing pursuits.
Learn and adopt tools, technologies, and ways of working that enhance day-to-day work while applying professional judgment, critical thinking, and accountability.