Proposal & Marketing Coordinator
About The Position
Fehr & Peers is seeking a Proposal & Marketing Coordinator to join its Bay Area marketing team. The role supports planning and engineering professionals working to improve communities and advance innovation in transportation consulting. The work is deadline-driven, detail-oriented, and collaborative. The coordinator manages proposals and other marketing pursuits from initial planning through final submission. Working with project managers, principals, marketing colleagues, and teaming partners, the coordinator organizes pursuit schedules and requirements, develops and edits content, and produces polished, compelling materials. The role offers opportunities to collaborate with and learn from marketing professionals and to take on greater responsibility as experience grows. The company seeks someone with an entrepreneurial mindset, commitment to quality, and enthusiasm for creating compelling content.
Requirements
- 2–5+ years of experience in proposal and marketing coordination.
- Effective writing, editing, grammar, and verbal communication skills.
- Ability to manage multiple tasks and deadlines while maintaining professionalism.
- Exceptional attention to detail and commitment to quality.
- Strong work ethic and commitment to excellence.
- Proficiency in Microsoft Office software, including Word, Excel, and PowerPoint, and Adobe Acrobat.
- Eagerness to learn and develop skills in graphic design, writing, and template management.
- Openness to exploring and responsibly using new technologies and tools while maintaining critical thinking and professional judgment.
- Willingness to learn and apply AI-assisted tools.
- Include a portfolio demonstrating document design capabilities as a link or attachment; academic, freelance, and personal work are welcome.
Nice To Haves
- Experience with Deltek VantagePoint or another ERP system.
- Experience with Adobe Creative Suite, including Illustrator, InDesign, and Photoshop.
- Experience within the AEC industry.
Responsibilities
- Research, monitor, and track potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities.
- Coordinate marketing efforts from pre-RFP release through submittal, including proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly business-pursuit meetings.
- Collaborate with project managers, senior management, and business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, meeting relevant deadlines.
- Take ownership of the proposal process and ensure proposals comply with applicable RFP/RFQ submission instructions and requirements.
- Coordinate receipt of information from internal clients, external consultants, and other team members for proposal and presentation materials.
- Write, edit, and proofread qualifications, proposals, and presentations.
- Apply the company brand style guide and design resources to create effective graphics and documents for marketing pursuits.
- Learn and adopt tools, technologies, and ways of working that enhance day-to-day work while maintaining professional judgment, critical thinking, and accountability for results.
Benefits
- Medical, dental, vision, life, and disability insurance.
- 401(k) plan with matching and profit sharing.
- Flexible spending accounts.
- Commuter benefits.
- Paid vacation, holidays, and sick leave.
- Eight weeks of paid parental leave.
- Mentoring and career development programs.
- Opportunity to participate in the Research and Development group.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
