Property Manager Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Minimum of five years of experience in property management.
• Some experience with the industrial asset class.
• Demonstrated self-starter skills.
• Exceptional judgment.
• Ability to adhere to high accountability standards.
• Ability to manage personnel and vendor relationships.
• Highly adaptive skills.
• Exceptional team-oriented attitude.

Nice To Haves

• AvidX Software experience.
• MRI accounting software experience.
• COVE Building Software experience.

Responsibilities

• Calculate tenant charges and coordinate with accounting to post them; review monthly rent-ups and expense recovery calculations.
• Track and collect delinquencies, including late fees and interest, and prepare monthly reports covering accruals, property summaries, budget variances, re-classes, and collection strategies.
• Approve property accounts payable for accuracy and budget conformance; develop operating and capital budgets aligned with investment objectives.
• Invoice construction management fees for tenant-improvement and capital-expenditure projects in a timely manner; review and approve operating expense reconciliations.
• Approve lease abstracts, provide them to accounting for MRI lease input, and review them for reminder items and mid-lease action items; respond to accounting requests.
• Direct day-to-day loss prevention, risk management, safety and security, maintenance, and other property operations.
• Ensure property management services comply with agreements, policies, procedures, regulations, contractual obligations, and standards; improve processes and results to meet owners’ expectations.
• Administer leases by analyzing clauses, enforcing tenant compliance, and performing landlord obligations.
• Inspect properties and vacant spaces regularly, address issues through staff or vendors, and support leasing efforts as needed.
• Engage, contract, and supervise vendors and service providers; forecast and manage replacement of major capital items such as HVAC, roofs, and parking surfaces.
• Manage tenant-improvement and building capital projects, including document review, RFP development, bid qualification and analysis, project records, cost accounting, and construction progress and specification monitoring.
• Maintain current tenant and vendor certificates of insurance using the GetJones platform.
• Develop emergency-service networks, 24/7 property coverage, emergency procedures for tenants and staff, and crisis communications plans.
• Ensure tenant commencement letters are signed and updated in MRI after move-in.
• Build effective tenant relationships and proactively address issues; respond to maintenance, cleaning, and other tenant or vendor concerns or direct them to appropriate staff.
• Ensure prompt resolution of work orders and maintenance requests; review reports for recurring issues and address them with the engineer.
• Coordinate tenant move-ins, including keys, mailbox and building access, and welcome handbooks; organize tenant events and activities.
• Direct, develop, motivate, and evaluate personnel; collaborate with company departments to support team-based property management.
• Assist the Acquisitions team during due diligence and lead onboarding of new regional properties; support property-team transitions, orientations, procedures, expectations, and other onboarding needs.
• Conduct annual performance reviews and quarterly check-ins with administrative and engineering personnel, and recommend salary increases and bonuses.
• Keep current with property-management technologies, best practices, systems, and procedures through participation in professional, industry, trade, and civic organizations.

Benefits

• Merit-based annual bonus program.
• Health insurance.
• Vision insurance.
• Dental insurance.
• Long- and short-term disability coverage.
• 401(k) plan.
• Flexible Time Off.
• 401(k) matching program.
• Flexible spending account (FSA) and health savings account (HSA) options.
• Paid caregiver leave.
• Commuter pre-tax savings program for parking and mass transit.
• Mentorship and leadership development opportunities.
• Paid social and engagement events throughout the year.