Assistant Property Manager Jobs

About The Position

Requirements

• 2–4 years of retail or commercial property management experience.
• Valid work authorization that does not now or in the future require Vestar to sponsor a U.S. employment visa.
• Detail-oriented and organized.
• Able to take direction and work with minimal oversight.
• Able to manage a continuing flow of major and minor situations and remain adaptable when decisions are assigned to others.
• Knowledge of essential accounting procedures and ability to create frameworks and evaluate results.
• Able to adapt to changes or improvements that enhance the economy, efficiency, and productivity of property management.
• Self-disciplined and able to handle annoyances or disappointments professionally.
• Cheerful and diplomatic in dealings with owners/partners, employees, tenants, and others; keeps lines of communication open.
• Pleasantly uncompromising in matters of established policy.
• Integrity, honesty, and capability.

Nice To Haves

• A four-year college degree is preferred.
• Innovative and creative, using unique talents and skills to help ensure maximum income.

Responsibilities

• Perform periodic site inspections.
• Assist the Property Manager with collection of delinquent rent and other charges; severely delinquent tenant negotiations are undertaken by the Property Manager.
• Research and prepare default letters.
• Prepare common area maintenance reconciliations with the property accountant for the Property Manager’s review before sending.
• Code vendor invoices.
• Reconcile tenant accounts and make account adjustments.
• Initially prepare certain components of monthly reports.
• Prepare draft lease abstracts for the Property Manager’s review.
• Assist the Property Manager with preparing and collecting estoppel certificates.
• Prepare “What’s Happening” notices for projects.
• Maintain updated service contracts for all properties.
• Maintain updated certificate of insurance information for tenants and contractors.
• Maintain updated records of real estate licenses.
• Maintain updated tenant and contractor lists.
• Track and implement rental increases with assistance from accounting and the Property Manager.
• Assist the Property Manager with collecting gross sales information.
• Handle and track all work orders for assigned properties.
• Maintain office records and files for ready reference.
• Respond promptly to inquiries and help ensure the organization is available to handle emergencies.