Assistant Property Manager Jobs

About The Position

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, Real Estate, Property Management, or a related field is preferred; equivalent combinations of education, commercial real estate experience, and demonstrated skills will also be considered.
• Strong financial and analytical aptitude.
• Ability to prepare, understand, and analyze variance reports and financial results.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Strong attention to detail and commitment to customer service.
• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.

Nice To Haves

• Commercial property management experience.
• Real Estate Salesperson License or coursework toward obtaining a license.
• Experience with Yardi, Building Engines, Jenark, or similar property management software.
• Experience working with office, retail, or industrial properties.

Responsibilities

• Respond to tenant requests and ensure timely resolution of maintenance and operational issues.
• Conduct regular property inspections to maintain building appearance, safety, and operational standards.
• Coordinate tenant move-ins and move-outs, signage requests, insurance documentation, and tenant communications.
• Assist with emergency preparedness planning and implementation of building procedures.
• Coordinate with engineering, janitorial, security, and maintenance vendors to ensure quality service delivery.
• Assist in preparing monthly financial reports and variance analysis for ownership.
• Support annual budgeting and forecasting processes.
• Review accounts payable invoices for accuracy and coding.
• Work with accounting staff to support timely and accurate financial reporting.
• Analyze financial performance and identify trends requiring management attention.
• Assist with lease setup, amendments, renewals, and critical date tracking.
• Maintain accurate tenant and lease information within management systems.
• Support ownership reporting requirements and lender requests as needed.
• Assist with vendor procurement, bidding, and contract administration.
• Coordinate service contracts and monitor vendor performance.
• Support capital improvement and tenant improvement projects.
• Assist in tracking project schedules, budgets, and completion milestones.
• Assist with marketing materials, property websites, brochures, and tenant communications.
• Support leasing efforts by preparing spaces for property tours, conducting market research, and providing administrative coordination.
• Maintain property information and marketing content for prospective tenants.

Benefits

• Health insurance
• Paid time off
• 401(k)
• Competitive salary
• Dental insurance
• Vision insurance
• Opportunity for advancement
• 401(k) matching