Assistant Property Manager (CRE)

Cushman & Wakefield•Cary, NC

23h

About The Position

The Assistant Property Manager supports the duties described for a Sr. Assistant Property Manager and performs property administrator duties when the team does not have a property administrator. The role maintains a high level of professionalism and fosters positive relationships with tenants and clients. Responsibilities include providing administrative support; assisting with lease administration and property records; coordinating bids, service contracts, tenant moves, and tenant services; overseeing work order and purchase order systems; keeping tenant and insurance information current; supporting invoice processing, financial reporting, budgets, deposits, and staff expense processing; and leading property inspections with service providers. The position also helps maintain office procedures and monitors contractor performance. The role operates in a professional office environment and involves travel between properties, sometimes outdoors in varying weather. Compensation is $28.61–$33.66. Eligible employees may enroll in a range of benefit programs.

Requirements

High school diploma or GED equivalent.
At least 1 year of real estate property management or related experience.
Proficiency in Microsoft Office Suite.
Demonstrated initiative and sense of urgency, including meeting or improving upon deadlines.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide administrative support, including phone support, typing, reports, filing, and correspondence distribution.
Coordinate office supplies when there is no property administrator.
Assist with lease administration, including abstracting leases and keeping the database current.
Prepare and maintain orderly property files, including leases and contracts.
Prepare and coordinate bid proposals and service contracts.
Obtain aging reports and follow up on delinquencies according to company or client policies.
Ensure invoices are processed with appropriate backup and according to established procedures.
Coordinate tenant move-ins and move-outs, including furniture delivery and pickup.
Oversee maintenance of work order and purchase order systems.
Develop and maintain tenant service materials and programs, including handbooks, anniversary and holiday activities, park events, newsletters, and training meetings; keep tenant database information current.
Update and maintain office procedures in the property Operations Procedure Manual under the manager’s direction.
Ensure tenant and vendor Certificates of Insurance are current.
Oversee processing of management and maintenance staff hours, expense reports, and check requests for review and approval.
Ensure tenant bill-backs for electrical usage, after-hours HVAC, and similar charges are processed promptly.
Assist with annual budget preparation, monthly financial reports, and bank deposits when processed at the on-site office.
Lead regular property inspections with janitorial, landscape, and other service providers as directed.
Participate in oversight of service contractors performing contracted work.