Assistant Property Manager ( CRE )
About The Position
The Assistant Property Manager supports the property management team by performing duties associated with the Sr. Assistant Property Manager role and, when the team has no property administrator, property administrator duties. The role promotes professionalism and positive relationships with tenants and clients. It includes administrative support, lease and property-file administration, coordination of service contracts and tenant activities, oversight of work orders and invoices, and assistance with budgets and financial reporting. The position operates in a professional office and involves travel between properties, including outdoors in varying weather conditions.
Requirements
- High school diploma or GED equivalent.
- At least 1 year of real estate property management or related experience.
- Proficiency in Microsoft Office Suite.
- Demonstrates initiative and a sense of urgency by meeting or improving upon deadlines.
- Customer service focus, organization, time management, oral and written communication, initiative, multitasking, and sense of urgency.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Provide administrative support, including phone support, typing, report preparation, filing, correspondence distribution, and coordination of office supplies when there is no property administrator.
- Assist with lease administration, including abstracting leases and keeping the database current.
- Prepare and maintain orderly property files, including leases and contracts.
- Prepare and coordinate bid proposals and service contracts.
- Obtain aging reports and follow up on delinquencies in accordance with company or client policies.
- Ensure invoices are processed with appropriate supporting documentation and according to established procedures.
- Coordinate tenant move-ins and move-outs, including furniture delivery and pickup.
- Oversee maintenance of work order and purchase order systems.
- Develop and maintain tenant service materials and activities, including tenant handbooks, anniversaries, holiday gifts, park events, newsletters, and tenant training; keep tenant database information current.
- Update and maintain office procedures in the property Operations Procedure Manual under the manager’s direction.
- Ensure tenant and vendor Certificates of Insurance are up to date.
- Oversee processing of management and maintenance staff hours, expense reports, and check requests for review and approval.
- Ensure tenant bill-backs for electrical usage, after-hours HVAC, and similar charges are processed promptly.
- Assist the supervisor with annual budget preparation, monthly financial reports, and bank deposits when processed at the on-site management office.
- Lead regular property inspections with janitorial, landscape, and other service providers as directed by the manager.
- Participate in performance oversight of service contractors performing contract services.
Benefits
- Eligible employees may enroll in health, vision, and dental insurance programs.
- Flexible spending accounts and health savings accounts.
- Retirement savings plans.
- Life and disability insurance programs.
- Paid and unpaid time away from work.
- Competitive pay.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
