Assistant Property Manager (CRE)

Cushman & Wakefield • Chicago, IL

9d • $33 - $38

About The Position

The Assistant Property Manager assists with the areas defined in the Senior Assistant Property Manager job description and performs property administrator duties when the team does not have a property administrator. The role supports property operations and helps ensure a high level of professionalism and positive relationships with tenants and clients.

The position provides administrative and lease-administration support, maintains property records and systems, coordinates tenant services and move-ins and move-outs, and helps process invoices, tenant bill-backs, staff expenses, and other financial information. It also assists with budgets and monthly financial reports, coordinates service contracts and property inspections, and participates in oversight of service contractors.

The role operates in a professional office environment and routinely uses standard office equipment. It also requires travel between properties and buildings, including outdoors in varying weather conditions. Eligible employees may enroll in benefit programs, generally including health, vision, and dental insurance, flexible spending and health savings accounts, retirement savings plans, life and disability insurance, and paid and unpaid time away from work. Compensation is $32.69–$38.461538; the offered amount depends on factors such as location, experience, qualifications, and applicable collective bargaining agreements.

Requirements

• High school diploma or GED equivalent.
• At least 1 year of real estate property management or related experience.
• Proficiency in Microsoft Office Suite.
• Demonstrated initiative and a sense of urgency in daily duties, meeting or improving upon deadlines.
• Customer service focus, organization, time management, oral and written communication, initiative, multitasking, and a sense of urgency.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Provide administrative support, including phone support, typing, reports, filing, and correspondence distribution; coordinate office supplies when there is no property administrator.
• Assist with lease administration, including abstracting leases and keeping the database current.
• Prepare and maintain orderly property files, including leases and contracts.
• Prepare and coordinate bid proposals and service contracts.
• Obtain aging reports and follow up on delinquencies using company or client-directed policies.
• Ensure invoices are processed in accounting with appropriate supporting documentation and according to established procedures.
• Coordinate tenant move-ins and move-outs, including furniture delivery and pickup.
• Oversee maintenance of work order and purchase order systems.
• Help develop and maintain tenant services, including tenant handbooks, anniversary recognition, holiday gifts, park events, newsletters, and tenant training meetings or programs; keep tenant database information current.
• Update and maintain office procedures in the property Operations Procedure Manual under the manager’s direction.
• Ensure tenant and vendor Certificates of Insurance are up to date.
• Oversee processing of management and maintenance staff hours, expense reports, and check requests for review and approval.
• Ensure tenant bill-backs for electrical usage, after-hours HVAC, and similar charges are processed promptly.
• Assist the supervisor with annual budget preparation, monthly financial reports, and bank deposits when processed at the on-site management office.
• Lead regular property inspections with janitorial, landscape, and other service providers as directed by the manager.
• Participate in performance oversight of service contractors performing contract services.

Benefits

• Eligible employees may enroll in health insurance, vision insurance, and dental insurance.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED