Assistant Property Manager (CRE)

Cushman & Wakefield•Glendale, CA

8d•$31 - $36

About The Position

The Assistant Property Manager assists with responsibilities described for a Sr. Assistant Property Manager and performs property administrator duties when the team does not have a property administrator. The role supports property operations and administration while maintaining professionalism and positive relationships with tenants and clients. Responsibilities include providing administrative support; assisting with lease administration and property records; coordinating bids, service contracts, tenant move-ins and move-outs; monitoring work orders, purchase orders, invoices, delinquencies, tenant bill-backs, insurance certificates, and staff time and expense submissions; supporting budgets and financial reports; maintaining tenant services and communications; and coordinating inspections and oversight of service contractors. The position operates in a professional office environment and includes travel between properties and buildings. The stated compensation range is $30.65–$36.05769. Eligible employees may enroll in benefit programs, generally including health, vision, dental, flexible spending and health savings accounts, retirement savings, life and disability insurance, and paid and unpaid time away from work.

Requirements

High school diploma or GED equivalent.
At least 1 year of real estate property management or related experience.
Proficiency in Microsoft Office Suite.
Demonstrated initiative and a sense of urgency, including meeting or improving upon deadlines.
Customer service focus, organization, time management, oral and written communication, initiative, multitasking, and a sense of urgency.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide administrative support, including phone support, typing, reports, filing, and correspondence distribution; coordinate office supplies when there is no property administrator.
Assist with lease administration, including abstracting leases and keeping the database current.
Prepare and maintain organized property files, including leases and contracts.
Prepare and coordinate bid proposals and service contracts.
Obtain aging reports and follow up on delinquencies according to company or client-directed policies.
Ensure invoices are processed with appropriate supporting documentation and according to established procedures.
Coordinate tenant move-ins and move-outs, including furniture delivery and pickup.
Oversee maintenance of work-order and purchase-order systems.
Help develop and maintain tenant services, including handbooks, anniversary and holiday gifts, park events, newsletters, and tenant training; keep tenant database information current.
Update and maintain office procedures in the property Operations Procedure Manual under the manager’s direction.
Ensure tenant and vendor Certificates of Insurance are current.
Oversee processing of management and maintenance staff hours, expense reports, and check requests for review and approval.
Ensure tenant bill-backs for electrical usage, after-hours HVAC, and similar charges are processed promptly.
Assist the supervisor with annual budget preparation, monthly financial reports, and bank deposits when processed at the on-site management office.
Lead regular property inspections with janitorial, landscaping, and other service providers as directed by the manager.
Participate in performance oversight of service contractors.