Assistant Property Manager (CRE)

Cushman & Wakefield•Falls Church, VA

9d•$33 - $38

About The Position

The Assistant Property Manager supports property management operations across administrative, lease, financial, tenant-service, and contractor-oversight activities. The role performs duties described for a Senior Assistant Property Manager and takes on property administrator duties when the team does not have a property administrator. The position helps maintain professional standards and positive relationships with tenants and clients. The role provides administrative support, assists with lease administration and property records, coordinates bids and service contracts, tracks delinquencies and invoice processing, and supports tenant move-ins and move-outs. It also maintains work order and purchase order systems, tenant-service materials and communications, office procedures, insurance records, and staff time and expense processing. The Assistant Property Manager assists with budgets and financial reporting, leads inspections with service providers, and participates in oversight of contracted services. The role operates in a professional office environment and requires travel between properties and buildings, including outdoors in varying weather conditions. Compensation is $32.70–$38.47; the posting does not specify the pay period.

Requirements

High school diploma or GED equivalent.
At least 1 year of real estate property management or related experience.
Proficiency in Microsoft Office Suite.
Demonstrates initiative and a sense of urgency by meeting or improving upon deadlines.
Customer service focus, organization, time management, oral and written communication, initiative, multitasking, and sense of urgency.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide administrative support, including phone coverage, typing, reports, filing, and correspondence distribution; coordinate office supplies when there is no property administrator.
Assist with lease administration, including abstracting leases and keeping the database current.
Prepare and maintain orderly property files, including leases and contracts.
Prepare and coordinate bid proposals and service contracts.
Obtain aging reports and follow up on delinquencies using company or client-directed policies.
Ensure invoices are processed by accounting with appropriate backup and according to established procedures.
Coordinate tenant move-ins and move-outs, including furniture delivery and pickup.
Oversee maintenance of work order and purchase order systems.
Help develop and maintain the Tenant Service Package, including handbooks, tenant anniversaries, holiday gifts, park events, newsletters, and tenant training meetings or programs; keep tenant database information current.
Update and maintain office procedures in the property Operations Procedure Manual under the manager’s direction.
Ensure tenant and vendor Certificates of Insurance are up to date.
Oversee processing of management and maintenance staff hours, expense reports, and check requests for review and approval.
Ensure tenant bill-backs for electrical usage, after-hours HVAC, and similar charges are processed promptly.
Assist the supervisor with annual budget preparation, monthly financial reports, and bank deposits when handled by the onsite management office.
Lead regular property inspections with janitorial, landscape, and other service providers as directed by the manager.
Participate in performance oversight of service contractors performing contract services.
Foster professionalism and positive relationships with tenants and clients.