Assistant Property Manager (CRE)

Cushman & Wakefield • Glendale, AZ

7d

About The Position

The Assistant Property Manager supports the responsibilities defined for a Sr. Assistant Property Manager and performs property administrator duties when the team does not have a property administrator. The role maintains a high level of professionalism and fosters positive relationships with tenants and clients. It operates in a professional office environment and includes regular travel between properties and buildings, sometimes outdoors in varying weather conditions. The role routinely uses standard office equipment and may require travel between floors, stair climbing, and remaining seated or standing for much of the workday.

Requirements

• High school diploma or GED equivalent.
• At least 1 year of real estate property management or related experience.
• Proficiency in Microsoft Office Suite.
• Demonstrates initiative and a sense of urgency in daily duties by meeting or improving upon deadlines.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Provide administrative support, including phone support, typing, reports, filing, and correspondence distribution.
• Coordinate office supplies when there is no property administrator.
• Assist with lease administration, including abstracting leases and maintaining the lease database.
• Prepare and maintain organized property files, including leases and contracts.
• Prepare and coordinate bid proposals and service contracts.
• Obtain aging reports for management and follow up on delinquencies in accordance with company or client policies.
• Ensure invoices are processed in accounting with appropriate supporting documentation and according to established procedures.
• Coordinate tenant move-ins and move-outs, including furniture delivery and pickup.
• Oversee maintenance of work order and purchase order systems.
• Develop and maintain a comprehensive Tenant Service Package, including tenant handbooks, anniversary recognition, holiday gifts, park events, quarterly newsletters, and tenant training meetings or programs; keep tenant database information current.
• Update and maintain office procedures in the property Operations Procedure Manual under the manager's direction.
• Ensure tenant and vendor Certificates of Insurance are current.
• Oversee processing of management and maintenance staff hours, expense reports, and check requests for review and approval.
• Ensure tenant bill-backs for above-standard electrical usage, after-hours HVAC, and similar charges are processed promptly.
• Assist the supervisor with annual budget preparation, monthly financial reports, and bank deposits when processed at the on-site management office.
• Lead regular property inspections with janitorial and landscape providers and other service providers as directed by the manager.
• Participate in performance oversight of service contractors.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED