Office Assistant Jobs

About The Position

Responsibilities

• Train other staff members to perform work activities, such as using computer applications.
• Answer telephones, direct calls, take messages, and run errands.
• Prepare meeting agendas, attend meetings, and record or transcribe minutes.
• Make travel arrangements.
• Complete work schedules, manage calendars, and arrange appointments.
• Open and route incoming mail, answer correspondence, and prepare outgoing mail.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Complete and mail bills, contracts, policies, invoices, and checks.
• Operate office machines, including photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
• Type, format, proofread, and edit correspondence, reports, and other documents.
• Review files, records, and other documents to obtain information and respond to requests.
• Compute, record, and proofread data and other information.
• Process and prepare documents such as business or government forms and expense reports.
• Maintain and update filing, inventory, mailing, and database systems.
• Communicate with customers, employees, and others to answer questions, disseminate or explain information, take orders, and address complaints.
• Collect, count, and disburse money; perform basic bookkeeping; and complete banking transactions.
• Troubleshoot problems involving office equipment.
• Perform other duties as assigned.