RV Assistant Office Manager
About The Position
Blue Compass RV is seeking an Assistant Office Manager to support dealership operations. The role is relied upon by members of the location and calls for organization, communication, and a team-oriented approach in a fast-paced environment. Most work is performed indoors at a desk, though walking throughout the store may be required each day. The position handles dealership accounting and administrative processes, including deal files, vehicle titles and registrations, lien payoffs, deposits, receivables, payables, and inventory records. It also coordinates with the Shared Services Center and HR, supports employees and office operations, and helps maintain a positive experience for customers and visitors. The schedule is Monday through Friday, with additional flexibility potentially needed to meet business needs. Compensation is $19.00–$24.00 per hour.
Requirements
- Two years of Office Management experience.
- Strong organizational skills.
- Strong problem-solving skills.
- Ability to work in a high-volume, fast-paced environment.
- Ability to multitask and attention to detail.
- Office or clerical experience.
- Strong communication and computer skills.
- Proficiency in Outlook and Microsoft programs.
- Ability to accept additional tasks, duties, and direction from management.
- Availability to work Monday through Friday; additional flexibility may be needed based on business needs.
Nice To Haves
- Motor vehicle or RV title and registration experience is preferred.
Responsibilities
- Review and process deal files for accuracy and compliance, submit them to Corporate Accounting, and ensure deals are finalized and posted.
- Ensure customer vehicle titles and registrations are completed accurately and on time.
- Submit and verify completed lien payoffs.
- Reconcile and process daily dealership bank deposits and assist with bank statement reconciliation.
- Manage Accounts Receivable payments to ensure accurate application.
- Code and submit Accounts Payable expenses for payment.
- Record and maintain new and used inventory in the DMS Accounting System, assist with inventory transfers, and manage weekly and monthly inventory audits.
- Serve as the liaison between the dealership and the Shared Services Center (Accounting Center).
- Implement policies and procedures, measure outcomes against standards, and improve operational flow.
- Assist with onboarding new staff members.
- Partner with HR to ensure employee documents and requests are processed promptly.
- Assist with employee timecard adjustments and approvals.
- Maintain excellent relations between customers and store personnel.
- Answer incoming telephone calls courteously and professionally.
- Manage general office tasks, including organizing incoming mail, filing, ordering supplies, and scheduling or assisting with events.
- Oversee office visitors and provide a friendly, personal experience.
Benefits
- Medical, dental, vision, disability, flexible spending accounts, and life insurance
- Paid time off and paid holidays
- 401(k)
- Gas discount
- Pet insurance
- Five-day work week
- Employee Assistance Program
- Training and development programs
- Referral program
- Legal coverage
- Identity theft protection
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
