Office Assistant/Office Manager

Naval Air Systems Command • China Lake, CA

11h • Onsite

About The Position

This is a public notice flyer notifying interested applicants of anticipated vacancies for an Office Assistant or Office Manager supporting NAWCWD in China Lake, California, or Point Mugu, California. Applications are not accepted through this flyer; applicants must follow the directions in the “How to Apply” section to be considered. There may or may not be vacancies filled from the flyer, and applicants who respond will not receive Notice of Result letters.

The role supports office operations and may be filled at the DG-02 or DG-03 grade level, based on experience. Responsibilities described include managing competing priorities, supporting visitors and leaders, preparing documents, coordinating calendars and meetings, handling mail and document routing, arranging travel, managing equipment and supplies, and coordinating office equipment repairs or upgrades. The position may require travel from the normal duty station to locations in the continental United States and overseas, including remote or isolated sites, and travel on military or commercial aircraft for extended periods.

This position is covered by the Defense Acquisition Workforce Improvement Act (DAWIA), with required certification in the assigned functional area and tier, as well as continuous learning points, within established timeframes. A security clearance must be obtained and maintained before starting work.

Requirements

• Must be a U.S. citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New Department of the Navy employees must successfully pass the E-Verify employment verification check.
• Male applicants born after December 31, 1959, must be registered for Selective Service.
• Must obtain and maintain an interim and/or final security clearance before entering on duty; failure to obtain or maintain the required clearance may result in withdrawal of an offer or removal.
• Must meet DAWIA certification requirements for the assigned functional area and tier, and earn required continuous learning points within established timeframes.
• May be required to travel within the United States and overseas, including to remote or isolated sites, and must be able to travel on military and commercial aircraft for extended periods.
• Resume must demonstrate at least one year of specialized experience at or equivalent to the next lowest grade level or pay band in federal service, or equivalent experience in the private or public sector.
• The appointment of retired military members within 180 days immediately following retirement is subject to 5 U.S.C. 3326.
• Education may substitute for specialized experience: DG-02 (GS-04/05) requires two years above high school; DG-03 (GS-05/06) requires four years above high school. Qualifying education must be in an accredited institution, and transcripts must be submitted when using education as a substitute.

Responsibilities

• Manage conflicting priorities.
• Work with all levels of leadership.
• Support official visitors with travel suggestions, information, and logistics.
• Prepare standard correspondence, reports, and other documents, ensuring proper grammar, spelling, punctuation, and formatting.
• File, pick up, and deliver mail.
• Duplicate and route documents.
• Coordinate the team's calendar and meetings.
• Prepare and process travel arrangements, orders, and vouchers.
• Manage equipment and maintain or order office supplies.
• Schedule office equipment upgrades or repairs as needed.

Benefits

• Federal employees and their families have access to a comprehensive benefits package.
• Recruitment, relocation, or student loan repayment incentives may be authorized for eligible selectees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED