RV Assistant Office Manager

Blue Compass RV Quad Cities • Walcott, IA

3d

About The Position

Blue Compass RV is seeking an Assistant Office Manager to support the dealership’s daily office and accounting operations. The role is relied upon by dealership staff and requires organization, communication, attention to detail, and a team-oriented approach in a fast-paced environment. The position works with dealership personnel, Corporate Accounting, the Shared Services Center, and Human Resources to keep financial, personnel, and office processes running accurately and on time.

The Assistant Office Manager processes deal files, supports vehicle title and registration work, manages payment and inventory records, and assists with employee onboarding and timecards. The role also handles general office tasks, supports a welcoming experience for customers and visitors, and may require walking throughout the store. Most work is performed indoors at a desk. The stated schedule is Monday through Friday, with additional flexibility potentially needed based on business needs.

Requirements

• Two years of Office Management experience.
• Office or clerical experience.
• Strong communication, organizational, and computer skills.
• Proficiency in Outlook and Microsoft programs.
• Strong organizational and problem-solving skills.
• Ability to work in a high-volume, fast-paced environment and multitask.
• Attention to detail.
• Availability to work Monday through Friday; additional flexibility may be needed based on business needs.

Nice To Haves

• Motor vehicle or RV title and registration experience is preferred.

Responsibilities

• Review and process deal files for accuracy and compliance, submit them to Corporate Accounting, and ensure deals are finalized and posted.
• Ensure timely and accurate titling and registration of customer vehicle purchases.
• Submit and verify completed lien payoffs.
• Reconcile and process daily dealership bank deposits and assist with bank statement reconciliation.
• Manage Accounts Receivable payments and ensure accurate application.
• Code and submit Accounts Payable expenses for payment.
• Record and maintain new and used inventory in the DMS Accounting System; assist with inventory transfers and manage weekly and monthly inventory audits.
• Act as a liaison between the dealership and the Shared Services Center (Accounting Center).
• Implement policies and procedures, measure outcomes against standards, and improve operational flow.
• Assist with onboarding new staff members.
• Partner with Human Resources to ensure employee documents and requests are processed in a timely manner.
• Assist with employee timecard adjustments and approvals.
• Maintain positive relations between customers and store personnel.
• Answer incoming telephone calls courteously and professionally.
• Manage general office tasks, including organizing incoming mail, filing, ordering supplies, and scheduling or assisting with events.
• Oversee office visitors and provide a friendly, personal experience.
• Accept additional tasks, duties, or direction from management as needed.

Benefits

• Medical, dental, vision, disability, flexible spending accounts, and life insurance.
• Paid time off and paid holidays.
• 401(k).
• Gas discount.
• Pet insurance.
• Five-day work week.
• Employee Assistance Program.
• Training and development programs.
• Referral program.
• Legal coverage.
• Identity theft protection.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed