Part-Time Office Assistant

G-Net Facility Solutions • Staten Island, NY

5d • Onsite

About The Position

G-Net Facility Solutions is seeking a dependable, organized, and motivated Part-Time Office Assistant to provide daily administrative support at its Staten Island office and to the affiliated architectural firm, VSN Architecture. This is a strictly in-office position; remote and hybrid arrangements are not available.

The position offers up to 24 hours per week, Monday through Thursday, with workdays and hours arranged within office hours of 8:00 AM to 5:00 PM. The schedule may be arranged around school or other commitments, provided it fits within those hours. Pay is $20.00–$24.00 per hour, depending on qualifications and experience. Applicants must be able to reliably commute to the Staten Island office.

The role is an opportunity to gain practical office experience, develop administrative and communication skills, and learn how professional businesses operate. Training will be provided for company-specific procedures and software.

Requirements

• High school diploma or equivalent.
• Familiarity with Microsoft Office, including Outlook, Word, and Excel.
• Good written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Comfort using computers, learning new software, and performing data entry.
• Ability to manage multiple assignments, prioritize tasks, and follow instructions.
• Dependable, punctual, professional, and willing to learn.
• Ability to work independently and as part of a small team.
• Familiarity with AI productivity tools such as ChatGPT and/or Claude, and willingness to learn to use them effectively and responsibly.
• Ability to reliably commute to the Staten Island office.
• Ability to work exclusively in the office; remote and hybrid work are not available.

Nice To Haves

• Current college students are encouraged to apply.
• Previous office or administrative experience is preferred but not required.
• Experience working in construction, architecture, or professional services firms is a plus but not necessary.

Responsibilities

• Answer incoming phone calls, take messages, and assist with routine email correspondence.
• Schedule meetings and appointments and maintain calendars.
• Perform basic data entry and maintain spreadsheets, contact lists, databases, and company records.
• Organize, scan, and maintain digital and paper files.
• Assist with marketing activities, contact research, and updating company information.
• Help maintain office supplies, organize workspaces, and handle general office tasks.
• Track administrative assignments, reminders, and follow-ups.
• Provide general administrative assistance to the business owner and office staff.
• Help maintain a clean, organized, and professional office environment, including shared work areas.
• Handle company documents, communications, and confidential information with professionalism and discretion.
• Assist with other routine office duties as needed.

Benefits

• Flexible, predictable part-time schedule arranged within established office hours.
• Training for company-specific procedures and software.
• Opportunity to gain practical office experience and develop administrative and communication skills.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED