Office Assistant (Part Time)

MRK Property Management LLC•Woodbridge Township, NJ

1d•$20 - $24

About The Position

The Office Assistant executes administrative tasks that support successful property operations. Duties include answering phones, greeting residents and visitors, copying and faxing documents, entering and managing work orders, creating and maintaining files, collecting and batching rent payments, and coordinating mailings to residents and applicants. This is a part-time position scheduled for five hours per day, five days per week: Monday, Tuesday, and Friday from 8:30 a.m. to 1:30 p.m.; Wednesday and Thursday from 12:00 p.m. to 5:00 p.m.

Requirements

High school diploma or GED.
At least two years of administrative experience, preferably in an office setting.
Scheduling flexibility based on business needs.
Sound interpersonal skills.
Strong written and verbal communication skills.
Advanced customer service and problem-solving skills.
Advanced organizational and time-management skills.
Technical proficiency in Microsoft Office.
Ability to work in a fast-paced, action-oriented environment.
Ability to establish relationships across the organization and at various hierarchical levels.
Ability to travel up to 10% of the time.

Nice To Haves

Experience with Public Housing, Project-based Voucher, Tax Credit, and Section 8 is highly preferred.

Responsibilities

Model and instill the company mission and values among employees.
Champion continuous improvement and advocate strategies to enhance resident satisfaction, work processes, and property performance.
Prepare reports, presentations, memorandums, proposals, and correspondence.
Schedule appointments and meetings for property management.
Serve as the primary point of contact for resident inquiries.
Resolve resident conflicts using de-escalation strategies.
Assist with preparing departmental budgets and expense allowances.
Track office-supply inventory and order needed supplies with approval.
Assist with completing initial rental applications.
Assist with preparing leases or rental agreements.
Coordinate timely revenue collection in accordance with lease obligations and accounts receivable procedures.
Enter rent information into Yardi accurately and on time.
Assist with coordinating requests for property repairs, maintenance, upkeep, and refurbishment.
Adhere to Fair Housing Laws in interactions with residents and prospects.
Perform other duties as assigned.