Medical Records Specialist Jobs

About The Position

Requirements

• Medical Records Tech I: A combination of related education, certification, and/or relevant experience in an occupation related to the assigned work equivalent to one year.
• Medical Records Tech II: A combination of related education, certification, and/or relevant experience in an occupation related to the assigned work equivalent to two years.
• Medical Records Tech III: A combination of related education, certification, and/or relevant experience in an occupation related to the assigned work equivalent to three years.
• Certification related to the assigned work may substitute for two years of required experience.
• Applicants must meet the minimum qualifications at the time of hire.
• Ability to identify and analyze problems, interpret applicable rules and regulations, and develop and implement solutions.
• Ability to work independently and exercise judgment and sensitivity to business issues and campus culture.
• Strong interpersonal skills and ability to establish rapport with people from diverse backgrounds.
• Detail-oriented, self-motivated, quick to learn, and able to demonstrate excellent organizational, written, and verbal communication skills.
• Ability to communicate effectively with medical, professional, administrative, and other personnel, and to present information effectively orally and in writing.

Nice To Haves

• Associate or bachelor's degree in business administration, accounting, finance, or a related field.
• Two years of experience in an administrative role.
• Experience calculating laboratory results and data using mathematical and analytical skills.
• Experience using Microsoft Word and Excel, preferably developing reports, spreadsheets, and databases.
• Experience entering data into an electronic system other than Microsoft Office products.
• Familiarity with medical terminology, human anatomy, and physiology.
• Experience purchasing and maintaining laboratory supplies.

Responsibilities

• Coordinate procurement of patient slides, blocks, reports, and insurance information from outside institutions for clinical testing, including faxing requests and following up by phone.
• Procure patient slides and blocks from internal archives for clinical orders or research requests, following laboratory documentation procedures.
• Prepare and release slides, blocks, reports, and insurance information to internal and outside institutions, using FedEx, UPS, or other courier services as appropriate.
• Optimize and improve workflows for procuring clinical and research materials.
• Complete required training and demonstrate proficiency with SIMPL, CoPath, and EPIC.
• Perform routine specimen accessioning, including entering patient, insurance, clinical testing, and research testing information.
• Provide laboratory customer service by answering phones and responding to questions about new, in-progress, or previously performed testing; communicate by email with clinicians, nurses, and others; and fax final results.
• Manually enter molecular results into SIMPL, CoPath, and EPIC for pathologist review and sign-out.
• Optimize and improve standard operating procedures and workflows for molecular result entry into SIMPL, CoPath, and EPIC.
• Initiate insurance pre-authorization procedures and contact insurance companies to verify patient coverage, potential costs, and test coverage.
• Complete post-case administrative finalization, including initiating return of slides and blocks to originating institutions, completing billing documentation for insurance coders and pathologist signature, and scanning final reports for archives.
• File documentation and pathology materials in a timely manner.

Benefits

• Health insurance
• Life insurance
• Retirement plans
• Tuition benefits
• ECO pass
• Paid time off, including vacation, sick leave, and holidays