Legal Administrative Assistant Jobs

About The Position

Requirements

• Legal Administrative Assistant certificate from an accredited program
• 1 to 2 years office experience, preferably in a professional services or law firm environment
• Strong knowledge of Microsoft Office suite software (e.g. Word, Excel, PowerPoint)
• Strong written and oral communication skills with excellent interpersonal skills
• Self-starter with ability to take initiative, work under pressure and meet strict deadlines
• Demonstrated ability to pay close attention to detail
• Ability to work well in a team environment
• Ability to deliver excellent client service

Nice To Haves

• iManage experience considered an asset
• Knowledge of Client Management System and Client Relationship Manager programs considered an asset

Responsibilities

• Scanning and saving work to the document management system (iManage)
• Photocopying and faxing documents
• Receive and process file management requests
• Re-open files on the system and order file retrieval from storage
• Add adverse/allied parties to existing files
• Open new file folders and label accordingly
• Return or add documents to existing client files
• Prepare engagement letters as instructed by the Lawyers, Law Clerks and/or Practice Assistants
• Handle and administer closed files as requested using established file closing procedures
• Undertake all file management and file housekeeping procedures to ensure filing is constantly up to date including printing and e-filing
• Assist in billing process including pulling pre-bills, proof-reading and completing minor edits on pre-bills, finalizing invoices and preparing cover letters
• Assist with Know Your Client procedures and conflict checking procedures
• Monitor conflict search reports
• Adding and editing contacts in Client Relationship Manager
• Taking and acting on instructions
• Track time spent on all the various administrative tasks for internal reporting purposes
• Deal with any Lawyers, Law Clerks and Practice Assistants enquiries in a prompt and efficient manner
• Communicate and liaise with Lawyers, Law Clerks and Practice Assistants on file management issues
• Consistently and appropriately update Legal Support Team on progress where appropriate
• Work with Legal Support Team to offer assistance wherever possible

Benefits

• Diversity and inclusion initiatives
• Talent development programs
• Community involvement opportunities