Legal Administrative Assistant

Robins Kaplan LLP•New York, NY

12d•$70,000 - $124,000

About The Position

The Legal Administrative Assistant provides high-level administrative support to litigation attorneys and performs the duties and responsibilities of a Legal Administrative Assistant, with added emphasis on higher-level responsibilities. The position requires professionalism, confidentiality, discretion, initiative, flexibility, dependability, and accountability. The role serves as a primary contact and liaison for clients and advisors; coordinates communications, schedules, meetings, travel, budgets, and expenses; and prepares complex reports, legal and administrative documents, meeting materials, and presentations. The assistant also maintains documentation and filing systems, supports business development projects, conducts research, and handles other special projects as assigned. E-filing according to court rules and transcribing dictation are listed as a plus. This position is performed in a professional office environment and involves extended computer work, intermittent movement around the office, operating office equipment, frequent communication, repetitive keyboard use, and occasional light lifting. The role is non-exempt and eligible for overtime. The hourly pay rate is $35.89–$63.58 ($70,000–$124,000 annualized), with compensation commensurate with experience and other job-related factors permitted by law.

Requirements

Strong administrative skills, including organization, time management, proofreading, accuracy, and attention to detail.
Superior verbal and written communication skills.
High integrity and ability to maintain confidentiality and professionalism.
Ability to use initiative and independent judgment within established guidelines.
Ability to exercise tact and discretion when handling sensitive or confidential information.
Ability to read, interpret, and present information effectively.
Ability to conduct research and prepare reports and recommendations.
Ability to work independently, under pressure, and with tight deadlines.
Ability to prioritize and manage workload effectively.
Ability to prepare complex reports and presentations.
Ability to handle multiple projects in a fast-paced environment.
Commitment to quality and teamwork.
Computer literacy, including Microsoft Word, Outlook, and Excel.
Demonstrated ability to regularly provide Best in Class Client Service.

Nice To Haves

Bachelor’s or Associate’s degree preferred.
Legal Administrative Assistant experience preferred.
E-filing according to court rules and transcribing dictation are a plus.

Responsibilities

Obtain and maintain knowledge of attorneys’ practice areas and become familiar with legal terminology and procedures.
Handle multiple assignments, timelines, and people simultaneously.
Submit billable time records on time.
Serve as the primary contact and liaison for clients and advisors.
Monitor, screen, and manage phone, mail, and email communications, using independent judgment to prioritize matters.
Participate in and assist with business development projects and requests.
Prepare complex statistical, legal, financial, administrative, and budget reports and documents.
Create and maintain an efficient documentation and filing system.
Maintain appointment schedules and calendars and provide reminders as appropriate.
Coordinate and organize meetings, including attendee notifications, setup, pre- and post-meeting correspondence, minutes, records, and follow-up.
Research and respond to communications as appropriate.
Prepare meeting materials and create presentations.
Manage team travel and logistics.
Monitor budgets and process expenses.
Perform special projects and other responsibilities as assigned.
Provide additional assistance and support as directed by the supervisor.